Accounts Payable Specialist
About The Position
SWCA Environmental Consultants has an immediate need for an Accounts Payable Specialist to support their Corporate Office in Phoenix, Arizona. This position will code and process invoices and employee expense reports. This is a regular (with benefits), full-time, hourly and non-exempt position. Pay will be based on individual qualifications and experience. SWCA offers a team-oriented work environment and competitive wages. This is a remote position but will require going into the Phoenix office 1 or 2 times a month for check runs. Individuals who live in the greater Phoenix area therefore are highly preferred.
Requirements
- High School diploma or GED.
- One (1) year of relevant accounts payable experience.
- Previous data entry experience.
- Excellent customer service skills.
- Proficient computer skills in MS Office products.
- Applicants must possess a valid driver's license and meet SWCA's driver requirements.
Nice To Haves
- Two (2) years of professional accounts payable experience.
- Emburse software experience.
- Experience handling subcontracts and/or subcontractor invoices.
- College coursework in accounting.
Responsibilities
- Processes vendor invoices by routing them for approval, ensuring accuracy, and entering them into the accounting system for timely payment.
- Audits employee expense reports, including p-card and out-of-pocket expenses, to ensure compliance with company policies and accuracy of submitted expenses.
- Manages outstanding accounts payable balances, ensuring timely payment of invoices and maintaining accurate records of all transactions.
- Reconciles vendor accounts, identifying discrepancies, and resolving issues to ensure accurate financial reporting and vendor satisfaction.
- Assists with the preparation and processing of payments to vendors, ensuring all payments are made in accordance with company policies and vendor agreements.
- Maintains accurate and organized accounts payable records, ensuring all documentation is properly filed and accessible for audit purposes.
- Provides support during internal and external audits by preparing necessary documentation and responding to auditor inquiries related to accounts payable transactions.
- Collaborates with internal departments and external vendors to resolve payment issues and discrepancies, ensuring effective communication and relationship management.
- Assists with the development and implementation of accounts payable policies and procedures, ensuring adherence to best practices and continuous improvement.
- Follows applicable federal, Tribal, state, local, industry, contractual, and company regulations, standards, and specifications.
- Performs related work as assigned.
- Assists in maintaining the Accounts Payable email inbox, payment status requests, and other inquiries.
- Research supplier inquiries.
- Verify and maintain vendor setup in all relevant systems as well as ensuring proper documentation compliance.
- Assists in the accounting department with special projects on an as-needed basis.
Benefits
- Employee Stock Ownership Plan
- 401(k) with profit sharing
- medical, dental, and vision coverage
- paid time off
- wellness programs
- professional development opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
