Accounts Payable Specialist

Prologis•Denver, CO

24d•$23 - $31•Onsite

About The Position

The Accounts Payable Specialist helps ensure supplier invoices and payments are processed accurately, on time, and in accordance with established controls. This role manages activities across the accounts payable lifecycle, including invoice validation, purchase order matching, exception resolution, vendor communication, payment support, reconciliations, and close activities. The specialist partners with Procurement, Receiving, Property or Business Operations, Accounting, Treasury, and other stakeholders to resolve issues and improve upstream processes. Success in this role requires careful execution, sound judgment, responsive service, and a focus on reducing rework while strengthening controls.

Requirements

Relevant accounts payable or transaction-processing experience.
Ability to execute the end-to-end accounts payable cycle, including invoice processing, purchase order matching, approvals, exception handling, vendor inquiries, and payment support.
Experience using an ERP or financial system and an invoice workflow or imaging application.
Proficiency with Microsoft Excel, Outlook, and Word.
Ability to process high-volume transactions accurately and meet deadlines and service-level commitments.
Ability to research transactions, interpret supporting documentation, identify root causes, and resolve reconciling items.
Clear and professional communication with vendors, business partners, and management.
Ability to follow policies, maintain confidentiality, protect sensitive financial and vendor information, and escalate issues appropriately.

Nice To Haves

Bachelor’s degree in Accounting, Finance, Business, or a related field, or equivalent experience.
Experience with PeopleSoft or a comparable large-scale ERP.
Experience in a large, multi-entity, shared-services, real estate, or global organization.
Exposure to vendor master controls, supplier tax reporting, sales and use tax, or international payment requirements.
Experience with operational reporting, dashboards, cloud-based analytics tools, system implementations, user acceptance testing, automation, or accounts payable process improvement.
Demonstrates willingness and capability to leverage emerging technology, automation, and AI tools to improve efficiency, quality, and speed. Exercises sound judgment, creative thinking, and accountability for outcomes.

Responsibilities

Process high volumes of purchase order and non-purchase order invoices within established service-level expectations, validating supplier, legal entity, invoice, currency, tax, coding, approval, and supporting-document details.
Perform 2-way and 3-way matching, identify duplicate invoices or payments, and resolve pricing, quantity, receipt, coding, approval, and purchase order exceptions.
Monitor workflow queues, aging, rejected items, and payment holds; prioritize time-sensitive items and escalate unresolved risks before deadlines are missed.
Respond to vendor and internal customer inquiries regarding invoice status, payment timing, remittance details, and account issues, partnering across functions to reach timely resolution.
Support supplier onboarding, vendor master changes, and check, ACH, wire, virtual card, and other payment activities in accordance with established documentation and control requirements.
Reconcile vendor statements and assigned accounts, investigate reconciling items, and support month-end and year-end close, accruals, reporting, and audit requests.
Use reports and process data to identify recurring issues, improve workflows, reduce manual effort and rework, strengthen controls, and support system, automation, testing, documentation, and cross-training activities.

Benefits

Healthcare insurance for employees and eligible dependents
Dental insurance for employees and eligible dependents
Vision insurance for employees and eligible dependents
Wellness benefits
Financial benefits
Work/lifestyle-specific benefits
401(k) retirement plan with a company match of 50% up to 12% of eligible compensation
Generous PTO with a starting accrual of 22 days a year
Paid holidays
Paid volunteer time