Accounts Payable Specialist

Gal Manufacturing, a Vantage Elevation Company•Irving, TX

15d•$65,000 - $75,000•Onsite

About The Position

The Accounts Payable Specialist is responsible for the accurate and timely processing of supplier invoices, expense transactions, and payments while ensuring compliance with company policies and financial controls. This role serves as a key point of contact for internal departments and external suppliers, helping to resolve discrepancies, maintain vendor relationships, and support efficient financial operations. By ensuring the integrity of accounts payable transactions and contributing to process consistency within the Shared Services organization, the Accounts Payable Specialist plays an essential role in supporting operational excellence, supplier satisfaction, and the company's financial objectives.

Requirements

Related Associates or higher degree required
Understanding of Accounting software required
Intermediate to advanced proficiency in Microsoft Excel
Working knowledge PO and AP procedures
Minimum 2 years related working experience
Attention to details
Analysis of Information
Accounting
Vendor Relationships
PC Proficiency
Good Math Skills
Verbal communication

Responsibilities

Correspond with other departments to ensure proper accounting and authorization of purchases and expenses
Verifying and entering “non-PO” invoices such as expense reimbursement, utility bills etc.
Make sure expenses are charged to proper General Ledger accounts by analyzing invoice/expense before recording entries.
Monitor discount opportunities; verify Federal ID numbers; resolve purchase order, invoice, or payment discrepancies and documentation; ensure credits are received for outstanding memos.
Issue stop-payments for checks as needed
Daily posting of all invoices and check batches to General Ledger
Archive all checks, invoices, PO’s, receivers and other backup in the Docuware system
Verify vendor accounts by reconciling monthly statements and related transactions.
Request missing invoices if needed.
Assist in preparation of 1099’s at year end for review before finalization to vendors and filing with IRS
Protect organization's value by keeping confidential information
Accomplishes accounting and organization mission by completing all related tasks as needed
Follow all procedures within the company security policies and discuss with AP Supervisor any work-related irregularities/deficiencies and possible solutions to problems
Other projects and responsibilities as assigned