Accounts Payable Specialist

Alchemer • Louisville, CO

18d • $47,000 - $62,000

About The Position

The Accounts Payable Specialist is responsible for end-to-end accounts payable operations, including invoice processing, vendor payments, purchase order management, and expense reporting. This role partners closely with budget owners, FP&A, and the accounting team to ensure accurate financial records, timely payments, and strong internal controls. The ideal candidate is detail-oriented, organized, and comfortable working cross-functionally in a fast-paced environment.

Requirements

• Associate’s degree in Accounting, Finance, or a related field a plus but not required
• 1-3 years of accounts payable or general accounting experience preferred
• Experience with purchase orders, accruals, expense reporting, and knowledge of 1099 reporting requirements a plus
• Strong attention to detail and high level of accuracy, with the ability to critically assess and solve problems
• Excellent organizational and time-management skills
• Ability to manage multiple priorities and meet deadlines
• Willingness to learn with clear written and verbal communication skills
• Proficiency in Microsoft Excel and accounting/ERP systems (e.g., NetSuite, QuickBooks, or similar)
• Ability to work independently while collaborating effectively with cross-functional teams

Responsibilities

• Process vendor invoices accurately and timely, ensuring proper coding and approvals
• Process vendor payments and applications in accordance with payment terms
• Respond to vendor inquiries related to invoices, payment status, and discrepancies, escalating issues as needed
• Maintain complete and accurate vendor records, including obtaining Forms W-9 and banking letters
• Prepare and file Annual Forms 1099 with the IRS in a timely manner
• Own and manage the Purchase Order (PO) process from request through closure
• Work with budget owners to create Purchase Requests for budgeted spend
• Track and report spending against approvals and budget allocations
• Ensure compliance with purchasing and approval policies
• Reconcile and post credit card transactions
• Review and process employee expense reports for policy compliance and accuracy
• Follow up on missing or incorrect receipts, documentation or approvals
• Partner with budget owners to identify missing invoices and support accrual entries
• Maintain accurate records, documentation, and filing (digital and/or physical)
• Assist with annual financial statement audits by preparing schedules and responding to auditor requests
• Participate in the ongoing development, documentation, and improvement of accounting policies and procedures
• Ensure adherence to internal controls and best accounting practices
• Support special projects and ad hoc duties as assigned

Benefits

• Alchemer provides a rich benefits package that includes health and disability coverages, an incredible 401(k) option that includes a per-payroll match and immediate vesting, unlimited time off and twelve paid company holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree