Accounts Payable Specialist

BERETTA USA CORP•Accokeek, MD

85d•Hybrid

About The Position

The Accounts Payable Specialist is responsible for full-cycle Accounts Payable processing of vendor invoices, maintaining accurate financial records, ensuring timely payments, and examining, verifying, and reconciling a variety of transactions. This role ensures all invoice submissions adhere to AP policies, procedures, and proper G/L coding. The specialist handles daily processing and matching of invoices to purchase orders/packing slips and/or approvals into the ERP system, JD Edwards. They also maintain all associated AP files and file storage records (both paper and electronic).

Requirements

Proficient in Microsoft Excel, Word and 10-key by touch with strong speed and accuracy.
Excellent soft skills with the ability to exercise good judgment and make decisions in a logical and rational manner.
Excellent data entry skills with a high degree of accuracy.
Organized with a strong sense of priority and commitment to deadlines.
Must be familiar with working in inventory-intensive environment.
Ability to handle confidential information in a discreet, professional manner.
Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
Ability to communicate effectively (written and verbally).
Ability to interact with employees and vendors in a professional manner.
Ability to work independently and with a team in a fast-paced and high-volume environment with a strong emphasis on accuracy and timeliness.
High School Diploma or equivalent required.
Minimum of 3+ years of Accounts Payable in a structured AP environment, Accounting, or related financial experience required.
Prior hands-on experience with Oracle or similar ERP systems for invoice processing, vendor maintenance, and payment transactions required.

Nice To Haves

Some accounting college coursework preferred.
Prior hands-on experience using Accounts Payable automation software preferred.

Responsibilities

Process high-volume vendor invoices with accuracy, including proper coding, approvals, and documentation.
Prioritize and process standard, 2-way, and 3-way matching of purchase orders, receipts, and invoices in accordance with company policy and procedures.
Review and reconcile vendor statements, researching and resolving discrepancies.
Prepare and process weekly check and ACH payment runs.
Maintain vendor records, including W-9s, payment terms, and banking information.
Assist with month-end closing tasks and account reconciliations.
Communicate with vendors and internal departments regarding invoice and payment inquiries.
Ensure compliance with company policies, internal controls, and applicable regulations.
Support inventory and manufacturing accounting processes as needed.
Maintain audit-ready records of email-based AP transactions (paper and electronic).
Monitor and resolve open items on AP Aging reports greater than 90 days.
Manage an issues log spreadsheet and lead bi-weekly meetings (via MS Teams) with Gallatin purchasing and warehouse staff to investigate and resolve problems associated with processing of invoices and purchase orders in a timely manner.
Manage monthly recurring voucher log to ensure all contracts, rents, utilities, allowances, commissions, garnishments, and healthcare premiums are recorded in the proper periods each month.
Monitor and manage the shared Accounts Payable email inbox on a daily basis.
Special projects and tasks may be necessary to support management decision making.
Support audit requirements on a quarterly and annual basis.
Perform other duties as assigned.