Accounts Payable Specialist

Vista Fulfillment Group • Santee, CA

3d • Onsite

About The Position

Vista Fulfillment Group is hiring an experienced Accounts Payable Specialist to manage vendor invoices, expenses, payment schedules, and accounts payable workflows. This role is responsible for making sure invoices are reviewed, coded correctly, approved, entered into QuickBooks, and scheduled for payment on time. The ideal candidate has strong experience with QuickBooks, Melio, Excel, invoice review, payment tracking, and vendor communication. We need someone detail-oriented, organized, reliable, and comfortable managing a high volume of invoices and expenses in a fast-paced business environment.

Requirements

• Experienced accounts payable professional
• Strong QuickBooks experience with years of hands-on use
• Comfortable using Melio to schedule and manage payments
• Strong Excel skills, including pivot tables, VLOOKUPs, filters, sorting, and formulas
• Detail-oriented and accurate with invoice entry, coding, and payment schedules
• Organized and able to manage multiple vendors, due dates, and priorities
• Comfortable working in a fast-paced office environment
• Reliable, professional, and able to work on-site 5 days per week
• Accounts payable experience required
• Multiple years of QuickBooks experience required
• Strong Excel skills required, including: Pivot tables, VLOOKUPs, Formulas, Filters and sorting, Data cleanup
• Experience reviewing invoices, expenses, vendor statements, and scheduled payments
• Strong attention to detail and accuracy
• Ability to communicate professionally with vendors and internal teams
• Must be able to work on-site Monday–Friday in Santee, CA

Nice To Haves

• Experience in fulfillment, logistics, ecommerce, warehouse, retail, or distribution businesses
• Experience with purchase orders, inventory-related invoices, freight bills, or vendor statements
• Experience supporting month-end close
• Experience creating AP aging reports or payment forecast reports
• Familiarity with expense management tools or approval workflows
• Experience using Melio or similar bill payment platforms preferred

Responsibilities

• Review vendor invoices, bills, expenses, and payment requests
• Enter and manage bills in QuickBooks
• Schedule vendor payments using Melio and other payment platforms
• Track upcoming payments and maintain accurate due date schedules
• Match invoices to purchase orders, receipts, statements, or approvals when needed
• Review expenses for accuracy, duplicates, missing details, or incorrect coding
• Reconcile vendor statements and resolve invoice discrepancies
• Communicate with vendors regarding invoices, payment status, and account questions
• Maintain organized AP records, files, and payment documentation
• Support month-end close by preparing AP reports and outstanding payables
• Use Excel to review, organize, and analyze invoice/payment data

Benefits

• 401(k)
• Health insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed