Accounts Payable Specialist

Caritas Family Solutions•Belleville, IL

18d•$24 - $25

About The Position

The Accounts Payable Specialist performs duties necessary to ensure all agency accounts are paid in a timely manner according to agency policies and generally accepted accounting principles. They are responsible for efficiently processing high volumes of accounts payable transactions, ensuring accuracy in invoice coding, vendor reconciliations, and payment processing. It involves maintaining up-to-date vendor records, managing weekly and monthly payment cycles, and responding promptly to vendor inquiries.

Requirements

High School Diploma
Minimum 2 years of experience in bookkeeping or accounting.
Experience with Microsoft Office Suite, especially Microsoft Excel.
Access to reliable transportation to get to/from work: Required.

Nice To Haves

Associate degree
Access to a reliable automobile
Must provide proof of auto liability insurance (and continue to while working in this position)
Must possess a valid driver's license

Responsibilities

Provide administrative and operational support to the department
Maintain accurate records, documentation, and reporting
Support compliance with agency policies and regulatory standards
Process all accounts payable invoices into the accounting system
Process weekly check run and upload checks in to Positive Pay
Ensure all processed invoices are scanned into accounting system
Ensure that all appropriate staff are entered and/or terminated in company fuel program
Communicate with people outside the organization, representing the organization to customers, the public and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail
Provide information to supervisors, co-workers, and/or others by telephone, in written form, e-mail, or in person