Accounts Payable Specialist

American Coatings Association & PaintCare

1d•$57,000 - $65,000•Onsite

About The Position

The American Coatings Association (ACA) seeks a qualified candidate for an Accounts Payable Specialist position within its Finance and Accounting Department. This position will be primarily responsible for performing the accounts payable function for PaintCare, ACA’s affiliate organization. The position requires 1-3 years of accounts payable experience and a high level of attention to detail and accuracy due to the high transaction volume. This position will be based in Washington, DC, and will report to ACA’s Accounts Payable Manager.

Requirements

Minimum 1-3 years of accounts payable or general accounting experience is preferred
Strong computer skills in integrated financial and cloud-based applications
Knowledge of online bill pay systems is desired. Preference given to Bill.com experience, but familiarity with other similar online systems is acceptable.
Proficiency with Microsoft Office suite (Excel, Outlook, Word)
Knowledge of accounts payable function and general accounting procedures
Ability to work in a high transaction volume environment
Strong attention to detail and accuracy
Good research, analysis, and problem-solving skills
Ability to work independently and in a team environment
Good organizational skills
Ability to multitask, prioritize, and meet deadlines
Good communication skills
Ability to effectively interact with all levels of staff and outside vendors

Nice To Haves

Associate or Bachelor's degree

Responsibilities

Review and process vendor invoices and employee expense reimbursements through the online bill pay system
Ensure all invoices have appropriate documentation from the vendor
Adhere to accounts payable policies, guidelines, and bill approval procedures
Verify invoice billing prices against executed contract agreements
Clarify any questionable invoice items, prices, or supporting documentation
Maintain relationships with vendors and follow up on rejected bills and re-bills
Calculate use tax amounts for various states, where applicable
Reconcile monthly vendor aging statements
Research invoice-related discrepancies and issues
Maintain accounts payable vendor records, including 1099 status and Sales & Use tax
Perform other related duties as required to support the Finance team: assist in monthly/yearly close, annual audit
Identify, recommend, and implement process improvements to increase the efficiency of the AP team
May participate in various projects, either through formal assignment or on an ad hoc basis
Effectively communicate with vendors, in-house and remote staff, and management