Accounts Payable Specialist

NORR•Detroit, MI

43d•$50,000 - $75,000•Hybrid

About The Position

NORR is an employee-owned global architecture and engineering firm with a multi-disciplinary team of 800 professionals active in 12 market sectors across Canada, the US, UK and UAE. Design thinking is a cornerstone of our purpose as it has for more than 85 years. We push the boundaries of what is possible to support people and the planet. We are seeking an Accounts Payable Specialist to join our team. The Accounts Payable Specialist performs a variety of accounting functions to process Accounts Payable and expense reports for the NORR and NORR A&E Limited including coding to GL, reviewing expense reports, preparing ACH payments and posting cash receipts. The incumbent responds to inquiries from vendors regarding payment status, updates vendor information to the accounting system and coordinates with internal and external parties on accounts payable issues and processes.

Requirements

Have successfully completed related post-secondary education, equivalent to a college diploma in accounting
Possess knowledge of general accounting principles and guidelines
5-10 years of general accounting experience (Accounts Payable)
Experience in Microsoft Office, particularly Excel, Internet, VantagePoint or other accounting systems software.

Responsibilities

Monitor daily AP Inbox to receive invoices, code and post them
Review details of consultant invoices, ensure all invoices are coded to the correct General Ledger and cost centers according to the budgets, and distribute to Project Managers for approval prior to processing
Upload approvals to the accounting system
Coordinate with Project Managers and Project Accountants for project reclassifications or adjustments when needed
Review employee expense claims to ensure accuracy of calculations, completeness of receipts or supporting documents and adherence to company policies
Send employee expense summary to HR for processing each payroll period
Respond to email inquiries and resolve invoicing or expense claim issues in a prompt and efficient manner
Record & post cash receipts and incoming cheques to ensure the accounting system and banking details are current and accurate
Perform Bank Reconciliations for CDN and USD Bank
Perform month end tasks such as clearing suspense accounts, balance intercompany AP and prepare accrual list, if any
Complete credit applications for new vendors
New vendor set up in system and EFT/ACH enrollment
Prepare cheque requisitions, wire transfer and intercompany transfer, etc.
Prepare weekly invoice batches for ACH Payments for review/approval
Assist in other accounting related activities as required