Accounts Payable Specialist

CAMPBELL CLINIC PC • Germantown, TN

6h

About The Position

Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions.

Requirements

• High School Graduate or General Education Degree (GED)
• 1-3 years of experience with computerized accounts payable and/or computerized general accounting experience. 2-3 years of experience in relevant computer programs, such as Excel or equivalent.
• Must be computer literate, including the use of Accounting software and spreadsheet software, such as Excel. The use of Microsoft Office products is required
• Ability to maintain strictest level of confidentiality when handling extremely sensitive information including company and individual financial materials. Must be highly organized and display honesty and integrity when producing, delivering and distributing information.

Responsibilities

• Receives and sorts Accounting Mail daily
• Manages and maintains Accounting Petty Cash box
• Receives invoices and check requests
• Reviews invoices and check requests for proper approval, accuracy, and backup if needed
• Inputs any new vendors into the Accounting software, making sure that a W-9 form is received before any payment(s) is made. Vendors are input according to the set-up by the company
• Verifies that check requests or invoices are not duplicates of what has already been received by checking in the Accounting software as well as in the Scanning software
• Researches any past due amount for reason and for approval to pay, including communication with the vendors and/or other employees
• Verifies that any recurring invoices are paid according to their schedule(s)
• Inputs invoices into the Accounting software. The invoices are batched in the Accounting software, and after all invoices are entered, a listing is run of all the invoices entered in the batch and given to the Staff Accountant for review
• After review, any invoices that need to be corrected are corrected and the invoices are then selected for payment. The invoices are then paid by printing checks, including checks from more than one bank account. Any checks requiring two signatures are then separated from the batch. All checks with the invoices are given to the appropriate person(s) for signatures
• After the checks are returned with the signature(s), the Accounts Payable Specialist then makes sure all checks have been signed and if any corrections are needed, makes sure all corrections are completed. Then, the checks are separated, input into envelopes with any additional paperwork that may be required, and taken to the mail room for mailing
• The Accounts Payable Specialist is also responsible for safeguarding checks, check registers, and other accounting related material
• Makes Bank deposits and entries as needed
• Responds to vendor requests as well as employee requests for information
• Performs other duties as assigned

Benefits

• Medical / Dental / Vision Insurance
• HRA Option
• Flexible Spending Account
• Basic Life Insurance
• Voluntary Life Insurance Option
• Long-Term Disability
• Voluntary Short-Term Disability
• Accident Insurance
• Critical Illness Insurance
• 401(k) Plan Matching + Profit Sharing
• Employee Assistance Program
• Paid Time Off
• 8 Paid Holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED