Accounts Payable Specialist

AVANCE Inc • San Antonio, TX

just now • Onsite

About The Position

This position is responsible for assisting with the functions in the Finance/Accounting Department.

Requirements

• High School Diploma or GED.
• One-year (1) year experience as a bookkeeper or Accounts Payable Clerk.
• Proficiency in MS Office software applications with advance skills using Microsoft Excel, Outlook and Word, and Adobe Acrobat.
• Excellent writing, editing and proofreading skills.
• Excellent 10-key by touch.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
• Emotional maturity.
• Highly resourceful team player, with the ability to be extremely effective independently with the capability of managing numerous simultaneous projects.
• Forward-looking thinker, who actively seeks opportunities and proposes solutions.
• Knowledge of non-profits using an automated accounting system.
• Strong analytical, presentation, verbal and written communication, problem solving and decision-making skills.
• Ability to travel to various training sessions.
• Ability to analyze, evaluate and summarize financial records.
• Ability to travel to various sites: Dependable transportation is required daily with a valid driver’s license, a clean driving record (subject to annual MVR (Motor Vehicle Report) check and policy), current auto liability insurance and be bondable by AVANCE, Inc.
• Travel required up to 5-10% of the time for work-related site visits, meetings, and functions.

Nice To Haves

• Six (6) or more hours of related college coursework in Accounting, Finance, or related field.
• Associates degree with a concentration in accounting or related field.
• Three (3) years of experience as Accounts Payable Specialist with a at least (1) year experience in a non-profit setting, working with automated Accounts Payable system.
• Spanish fluency helpful but not required.

Responsibilities

• Promotes and models the organization’s Core Values.
• Receives and stamps incoming mail and monitors the accounts payable email accounts.
• Assists in the purchase order and check request process.
• Matches invoice to PO and other supporting documents in the Document Management System.
• Scans invoices and data enter general ledger allocations in the Document Management System.
• Uploads vendor data in the Accounts Payable system.
• Generates the accounts payable aging report and reconcile to the outstanding payables.
• Assists in producing and distributing the weekly check run.
• Creates wire templates in the banking system and prepares and processes electronic transfers and payments.
• Assists in posting transactions to the general ledger.
• Reconciles vendor statements to processed invoices.
• Reconcile assigned general ledger accounts.
• Set up new vendors in the Accounting System.
• Assists in maintaining accurate vendor files.
• Assists in resolving issues with checks that have not cleared and are over 90 days outstanding.
• Assists in the preparation and distribution of the annual 1099's.
• Organizes and maintains accurate vendor files.
• Assists in the preparation of payroll and accounts payable related documents for program reviews and year-end audits, which may include but not limited to researching and revolving any accounts payable vendor issues; and organizing and maintaining vendor and payroll files.
• Participates in the annual record retention process.
• Assists the AP/PR Supervisor with processing payroll as needed
• Performs other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED