Accounts Payable Specialist

Aston Carter•Omaha, NE

13d•$22 - $24•Hybrid

About The Position

This role focuses on managing high-volume employee expenses and vendor payments, including credit card transactions, telecom, utilities, and other general expenses. The Accounts Payable Specialist maintains accurate financial records, supports electronic invoice processing, and contributes to the smooth operation of the accounting function within a dynamic, growth-oriented environment.

Requirements

Hands-on accounts payable experience, preferably at least 2 years, ideally within a high-volume or large-company environment.
Demonstrated ability to process a large number of invoices per week with accuracy and efficiency.
Basic Excel skills, including the ability to create and maintain spreadsheets for tracking expenses and payments.
Experience with electronic scanning and file storage systems for invoices and financial documents.
Adobe experience for working with electronic invoice and expense documentation.
Understanding of general accounting principles, including debits and credits.
Ability to learn and navigate complex corporate structures and approval workflows.
Strong organizational skills and attention to detail when handling high volumes of transactions.
Capacity to adapt to changing priorities and take on additional responsibilities as needed.

Nice To Haves

Experience in accounts payable within a large or high-volume environment is preferred.
Background in a back-office or office manager role with exposure to accounts payable processes is welcomed.
Associate degree in a related field is preferred but not required.
Comfort working in a flexible, evolving environment with a growth mindset.
Ability to collaborate effectively within a team of approximately a dozen colleagues.
Willingness to learn new systems, processes, and corporate structures quickly.

Responsibilities

Process a high volume of invoices, averaging approximately 2,500 invoices per week, with strong attention to accuracy and timeliness.
Specialize in employee expense processing, including credit card payments and reimbursements, ensuring compliance with company policies.
Manage general telecom and utilities expenses, including reviewing, coding, and entering invoices into the accounting system.
Create and maintain basic Excel spreadsheets to track expenses, payments, and other accounts payable data.
Perform electronic scanning, indexing, and file storage of invoices and supporting documentation to maintain organized records.
Utilize Adobe tools to review, edit, and manage electronic invoice and expense documentation.
Navigate and learn the corporate structure and approval workflows, including working with regional approvers to ensure expenses are properly authorized.
Apply general accounting principles, including understanding debits and credits, when coding and posting transactions.
Collaborate with team members to resolve invoice discrepancies, missing approvals, and other issues related to accounts payable.
Take on additional duties as needed to support the broader accounting and finance team.
Maintain confidentiality and accuracy of financial information in all accounts payable activities.
Contribute to a flexible, growth-minded team culture by adapting to evolving processes and participating in continuous improvement efforts.