Accounts Payable Specialist

Aston Carter

3d•Onsite

About The Position

The Accounts Payable Specialist supports high-volume, full-cycle accounts payable operations in a fast-paced, ERP-driven environment. This role owns invoice processing, vendor management, reconciliations, and month-end AP activities while partnering closely with Finance, Operations, and external vendors. The position is ideal for someone with strong SAP or comparable ERP experience who thrives in a detail-oriented, process-focused accounting setting within a stable, growth-oriented food manufacturing company.

Requirements

3–5 years of full-cycle Accounts Payable experience in a high-volume environment.
Hands-on experience working in a complex ERP system, with SAP strongly preferred.
Strong knowledge of GAAP and general ledger fundamentals related to accounts payable.
Experience with reconciliations, journal entries, and subledger management.
Advanced or strong Microsoft Excel skills for reporting, analysis, and reconciliations.
Proven ability to manage deadlines and priorities in a fast-paced, multi-vendor AP environment.
High attention to detail and strong written and verbal communication skills.
Ability to work both independently and collaboratively as part of a team.
Ability to quickly learn new systems, tools, and processes.
Demonstrated process-focused mindset with a commitment to accuracy and compliance.

Nice To Haves

Associate’s degree in Accounting, Finance, or a related field, or equivalent experience.
Experience with three-way matching and purchase order-based invoice processing.
Familiarity with general ledger accounting and financial reporting concepts.
Experience supporting 1099 reporting and responding to audit requests.
Comfort working in a manufacturing or food and beverage environment is a plus.
Strong vendor relationship management skills and a service-oriented approach.
Interest in contributing to process improvements and efficiency initiatives.
Ability to adapt to a mission-driven, collaborative culture focused on product quality and consumer education.

Responsibilities

Perform full-cycle accounts payable, including invoice review, coding, verification of approvals, and payment processing.
Process high-volume invoices, check runs, ACH payments, and corporate credit card statements accurately and on schedule.
Manage vendor inquiries promptly, maintain complete and up-to-date vendor files, and resolve discrepancies in a timely manner.
Ensure compliance with internal controls, approval authority limits, and contractual payment terms.
Maintain accurate and organized accounts payable documentation in accordance with GAAP and company policies.
Support vendor transitions from check payments to ACH, helping to optimize payment efficiency.
Reconcile vendor statements and accounts payable subledgers to ensure accuracy and completeness.
Perform account reconciliations, including GRIR, freight, and clearing accounts, identifying and resolving variances.
Assist with month-end close activities related to accounts payable, including accruals and journal entries as needed.
Provide ad hoc accounting and reporting support to leadership as requested.
Support 1099 reporting processes and respond to audit requests by providing accurate AP documentation and explanations.
Assist with accounts payable reporting, analytics, and special projects to support decision-making.
Participate in process improvement initiatives to enhance accounts payable efficiency, controls, and automation.
Use SAP or a comparable ERP system to manage AP transactions in a high-volume, multi-vendor environment.
Collaborate effectively with Finance, Operations, and other internal teams to resolve issues and support business needs.