Accounts Payable Specialist

Retirement Housing Foundation•Long Beach, CA

9d•Onsite

About The Position

The Accounts Payable Specialist is responsible for processing invoices and disbursements in a high-volume computerized Accounts Payable system, managing and overseeing all aspects of Accounts Payable for over 30 communities. This role ensures accurate and timely payment processing, reconciliation, and communication with internal stakeholders and vendors.

Requirements

Minimum of 5 years of Accounts Payable experience in a high-volume, fast-paced environment.
Strong proficiency in Microsoft Office, especially Excel.
Oracle Fusion software - cloud based experience preferred but not required.
Excellent communication and interpersonal skills, with the ability to interact effectively with all levels of staff, from clerical to executive.
Proven ability to independently investigate and resolve issues with minimal supervision.
Ability to work well under pressure, meet deadlines, and manage time effectively in an independent work environment while collaborating with teams when necessary.

Nice To Haves

Cloud based Oracle Fusion software experience

Responsibilities

Review invoices received in IDR (Oracle) and review and populate invoices for further review.
Oracle workflow, including verifying data, general ledger coding, and providing final approval.
Enter invoices such as utilities, expense reports, petty cash, mortgages, taxes, and legal invoices into the system.
Log and track deposits in Excel for each community, ensuring funds are allocated solely and separately to the respective community.
Process weekly vendor and inter-company payments.
Process bi-weekly payroll fund distribution.
Perform monthly reconciliation of cash pages to all operating bank accounts.
Prepare, enter, and process monthly recurring billings generated at the Corporate office.
Issue manual checks as necessary.
Track monthly payroll expenses for all locations.
Process Service Coordinator monthly charges and ensure accurate allocation of monthly expenses for each community.
Process monthly recurring payments for all replacement reserve accounts and utility reimbursements.
Manage and prioritize payments for Corporate-generated billing, such as insurances, nationally billed invoices, and internal management fees.
Research and resolve billing issues as requested by community managers and outside vendors.
Collaborate closely with Treasury on stop payments, stale-dated checks, and other banking-sensitive issues.
Assist with the testing, training, and implementation of new systems and procedures.
Provide support and guidance to community managers as needed.