Accounts Payable Specialist

Bethany Children's Health Center • Bethany, OK

1d • Onsite

About The Position

The Accounts Payable Specialist is responsible for the administration of the accounts payable function and serves as a trusted accounting resource within the Business Office. Beyond ensuring the accurate processing of invoices and vendor payments, this role contributes to the organization's financial accuracy through account reconciliations, expense analysis, maintenance of accounting records, and support of month-end and year-end close activities. The ideal candidate has experience in both accounts payable and small business bookkeeping environments and understands the relationship between daily transactions and the overall financial health of an organization. This position offers an opportunity to contribute beyond traditional AP responsibilities by supporting general ledger accounting, preparing journal entries, improving processes, and assisting with financial reporting initiatives as needed.

Requirements

• High School Diploma or equivalent.
• 5+ years of experience in accounts payable.
• Experience with ERP/accounting systems
• Proficient in Excel

Nice To Haves

• Experience with electronic invoice processing systems preferred.

Responsibilities

• Review, verify, and process vendor invoices for accuracy, proper coding, supporting documentation, and appropriate authorization in accordance with internal control policies. In addition, manage the processing of third-party invoice processes like US foods, utilities, etc.
• Manage full-cycle accounts payable process including invoice entry, matching (PO/receipt), payment processing (check, ACH, credit card), and vendor file maintenance
• Respond to vendor inquiries; resolve discrepancies in a professional and timely manner
• Prepare weekly/monthly accounts payable registers, aging reports, and other financial reports as requested
• Support month-end close activities including accruals, prepaid expense tracking, reconciliations, and journal entry preparation
• Ensure compliance with 1099 reporting requirements and maintain accurate vendor tax documentation (W-9s)
• Support internal and external audit requests related to accounts payable
• Other Job duties as assigned

Benefits

• competitive compensation
• benefits
• state-of-the-art equipment
• wellness programs
• Opportunities for professional growth include in-service training, leadership development, tuition reimbursement and scholarships.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED