Accounts Payable Specialist

NSK America Corp•Hoffman Estates, IL

65d•$20 - $29•Onsite

About The Position

Under direct supervision, this position provides support to the accounting department in performing accounts payable functions. Duties must be performed accurately and efficiently. The primary goal of this role is to control and monitor our organization’s expenses by processing payments, verifying invoices, and performing account reconciliations. To ensure success, this position should exhibit a keen attention to detail, problem-solving skills, sound knowledge of best practices in accounting, and experience in a similar role in optimizing expense control processes. This position is on-site Monday-Friday at our Hoffman Estates, IL office.

Requirements

Bachelor’s or associate degree in accounting, or equivalent accounting work experience preferred
At least five years of related experience in high-volume accounts payable processing functions
Advanced competency in accounting and business management software
Self-starter and ability to multi-task with an acute attention to detail and recordkeeping skills
In-depth knowledge of accounts payable principles, accounting standards, and regulations
Experience in account reconciliation and a clear understanding of debits and credits
Strong time management and organizational skills
Excellent collaboration and communication abilities. Excellent verbal and written communication skills, including the ability to effectively communicate with all levels within the organization
Must demonstrate a high level of professionalism, confidentiality, and integrity
Excellent computer proficiency in MS Office – Word and Outlook; Advanced knowledge of Excel is preferred.
Possess strong analytical and problem-solving skills to make sound decisions
Ability to read, analyze, and interpret data and financial reports to assess accuracy
Must be able to work well under pressure and meet deadlines while maintaining a positive attitude
Ability to work independently and to carry out assignments to completion within the parameters of instructions given
Knowledge and ability to use applicable information technology and systems to meet work needs

Nice To Haves

Previous experience working in Great Plains & Salesforce a plus

Responsibilities

Verifying transactions, preparing disbursements, allocating, posting, and reconciling accounts
Collaborating with the accounting and internal departments to gather, analyze, obtain proper approvals, and interpret relevant financial data
Ability to reconcile various general ledger accounts and complete bank statement reconciliations monthly.
Some knowledge and experience about accounts receivable and collecting payments from customers
Performs data entry of vendor invoice activities
Responsible for maintaining the filing system for all accounts payable related documents
Ensure accurate and timely monthly, quarterly, and year-end activities in the AP environment
Investigate discrepancies that vendors or purchasing agents have with obtaining payment for bills
Update and maintain new vendors in the accounting system, including changes, while maintaining the integrity of the system of information
Charging expenses to appropriate accounts and cost centers
Verifying vendor accounts, paying vendors, and resolving purchase orders, invoices, or payment discrepancies
Responds to vendor and employee inquiries regarding invoices, expenses, and check requests
Keeping up to date with regulatory requirements and best practices in accounting
Manage workload responsibilities to meet deadlines and complete assigned tasks
Maintain electronic and physical filing systems, make recommendations to foster organization and efficient workflow
Assist the accounting department with answering any accounts payable questions and vendor issues as needed
Assist in completing payment check/ACH runs on schedule and ad-hoc runs as directed by the Controller
Manage and maintain vendor records, including W-9 requirements and 1099 filing
Ensure compliance and applicable accounting standards are adhered
Support and assist with computer system upgrades as related to account payable or as assigned
Maintain and monitor office/ building supplies
Processing warranty claims as directed
Backup for daily cash applications by applying receipts to matching invoices and complete daily billing
Performs related duties and backup duties for accounting department staff as assigned by management