Accounts Payable Specialist

Aston Carter•Carlisle, PA

15d•$22 - $23•Onsite

About The Position

The Accounts Payable Specialist will handle high-volume invoice processing, ensure accurate invoice verification, and maintain vendor records while supporting smooth purchase-to-pay operations. This role requires strong attention to detail, proficiency with SAP and Excel, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

At least 3 years of experience processing over 100 invoices per week or at least 3 years of experience as an office manager handling multiple responsibilities and multitasking.
At least 3 years of experience in vendor maintenance, including setting up and updating vendor records.
At least 3 years of experience performing three-way match between invoices, purchase orders, and receipts.
Hands-on experience with invoice processing and accounts payable operations.
Proficiency using SAP for accounts payable or related financial processes.
Ability to navigate spreadsheets and create simple formulas in Excel.
Strong attention to detail and accuracy in financial data entry and verification.
Ability to manage multiple tasks and prioritize work in a high-volume environment.

Nice To Haves

Experience with purchase order workflows and related documentation.
Experience in roles that require multitasking and wearing multiple hats, such as office management.
Strong communication skills to collaborate effectively with internal teams and external vendors.
Ability to adapt to established processes and contribute to a positive team culture.

Responsibilities

Process a high volume of invoices each week, ensuring accuracy, completeness, and timely entry into the accounts payable system.
Perform detailed invoice verification, confirming that invoices match purchase orders and receipts as part of a thorough three-way match process.
Maintain and update vendor records, including setting up new vendors, updating existing vendor information, and ensuring data integrity.
Review purchase orders and related documentation to ensure proper coding, approvals, and compliance with internal policies.
Identify and resolve discrepancies between invoices, purchase orders, and receipts, working with internal stakeholders and vendors as needed.
Utilize SAP to enter, track, and manage accounts payable transactions, ensuring consistency and accuracy of financial data.
Use Excel to navigate spreadsheets, create simple formulas, and support reporting and reconciliation activities.
Collaborate with team members and other departments to support efficient accounts payable operations and continuous process improvement.
Prioritize and manage multiple tasks and deadlines while maintaining a high level of accuracy and professionalism.