Accounts Payable Specialist

United Vein & Vascular Centers•Tampa, FL

9d•Onsite

About The Position

United Vein & Vascular Centers is seeking an ambitious and highly motivated Accounts Payable Specialist to join their team at their corporate headquarters in Tampa (Carrollwood). This role is not remote. The ideal candidate will be responsible for full-cycle accounts payable processing, including high-volume invoice processing, validating charges, and performing general ledger, intercompany, and multi-location allocation coding. The specialist will also validate purchase orders and receiving in the inventory-based software for 3-way matching, work with multi-level approvers to ensure timely invoice approval, manage vendor relationships, reconcile statements, and collaborate with the AP Lead on various tasks and projects. A key aspect of this role involves maintaining accounts payable records in a paperless environment, managing vendor W-9s, contracts, and certificates of insurance, and ensuring compliance with company policies. The position also requires assisting with month-end close deadlines, identifying process improvements, and performing other duties as assigned to support the accounting and payable department. The role emphasizes demonstrating and promoting a work culture committed to UVVC’s Core Values and maintaining the confidentiality and security of Protected Health Information (PHI).

Requirements

High school diploma or GED required.
At least 3-5 years consistent full-cycle accounts payable experience with an advanced understanding of basic accounting principles and practices required.
Experience working with financial ERP modules (Oracle/NetSuite a plus).
Experience with Excel spreadsheets.
Knowledgeable in Microsoft Teams and data entry skills.
Attention to detail and highly organized, critical thinking is a must.

Nice To Haves

Associates or Bachelor’s degree preferred and/or equivalent years of experience in the field.
ENVI inventory software experience a plus (IOS System).

Responsibilities

Full cycle accounts payable processing: high volume invoice processing which includes validating charges, general ledger, intercompany, and multi-location allocation coding.
Ability to validate purchase orders and receiving in the inventory-based software to perform the 3-way matching; working with the Procurement Department to resolve discrepancies.
Work with multi-level approvers to ensure that invoices are approved in a timely manner using a threshold delegation threshold matrix.
Work closely with the purchasing department on resolving discrepancies in the inventory-based software.
Manage vendor relationships and reconcile invoice and payment discrepancies.
Review vendor statements and complete monthly excel-based reconciliations.
Collaborate directly with AP Lead to assist with team deadlines, ad-hoc reporting, analyzing data, staff training, and special projects.
Maintain and organize accounts payable records in a cloud based, paperless environment.
Maintain vendor W-9’s, contracts, and certificate of insurance.
Maintain many vendor accounts while staying in compliance with company policies and procedures.
Assist with month-end close deadlines with direct knowledge of accruals; continuously look for process improvements to increase efficiency.
Other duties as assigned to support the accounting and payable department as they arise.
Demonstrate and promote a work culture committed to UVVC’s Core Values: Understanding, Nurturing, Ingenuity, Trust, Excellence, and Diversity.
Demonstrate behaviors that are consistent with UVVC’s Standards of Conduct as outlined in our Employee Handbook.
Maintain the confidentiality and security of Protected Health Information (PHI) in accordance with UVVC policies, the Health Insurance Portability and Accountability Act (HIPAA), and other applicable laws and regulations.