Accounts Payable Specialist - Mfg Exp Preferred
About The Position
This role will initially be based in our Needham, MA office. In the Summer of 2026, the position will transition to our Norwood, MA location and will follow our Hybrid Work Schedule. The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices related to inventory purchases. This role requires close coordination with vendors, procurement, and warehouse teams to ensure proper matching, issue resolution, and accurate financial reporting. The ideal candidate is detail-oriented, proactive, and highly organized, with strong communication and follow-up skills.
Requirements
- 5+ years of experience in accounts payable preferably with inventory or PO-based invoicing
- Strong understanding of 3-way matching processes
- Experience working with ERP systems (e.g., D365, SAP, Oracle, NetSuite, etc.)
- Proficient in Microsoft Office applications including Teams, Outlook & Excel, Adobe Acrobat
Nice To Haves
- Previous experience in a manufacturing environment preferred
Responsibilities
- Review, verify, and process high volumes of invoices
- Perform 3-way matching (Purchase Order, Goods Receipt, Invoice)
- Ensure proper coding and entry into the accounting system
- Investigate and resolve invoice discrepancies including pricing, quantity, and receipt variances
- Work cross-functionally with various departments to reconcile issues
- Maintain detailed documentation of discrepancies and resolutions
- Serve as a primary point of contact for vendor inquiries related to invoicing and payments
- Conduct consistent follow-ups with vendors to obtain missing documentation or clarify discrepancies
- Maintain positive vendor relationships while enforcing company policies
- Partner with various departments to ensure PO accuracy and updates
- Coordinate with warehouse teams to validate receipt of goods and resolve receiving discrepancies
- Communicate effectively across departments to ensure timely invoice processing
- Maintain accurate AP records and documentation for audit purposes
- File all invoices and support documentation electronically.
- Conduct weekly RNI analysis
- Assist with month-end close activities
- Maintain unapproved invoice files for month/year end accounts payable accruals and related journal entries
Benefits
- Medical, Dental, Vision coverage
- Pet Insurance
- Wellness Plan
- Free Gym Access
- Employee Tuition Reimbursement
- College Scholarship for dependents
- Bonus Program Available to Our Salary and Hourly Employees
- 401k Company Match
- Competitive Paid Time Off
- Company-Sponsored Life Insurance Coverage
- Relocation Assistance
- Employee Bonus Referral Program
- Community Impact Opportunities
- Employee Appreciation BBQs, Happy Hours, Birthdays, & More!
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
