Accounts Payable Specialist
About The Position
The Accounts Payable Specialist will manage the full accounts payable cycle from receipt of invoices to payment. This includes coding invoices, matching purchase orders, obtaining approval, and entering invoices into the accounting system. The role also involves processing employee expense reports, preparing payment transactions, ensuring adherence to AP policies, managing vendor relations, and assisting with year-end filings and audits. The specialist will investigate and resolve invoice and purchase order discrepancies and handle internal and external inquiries regarding account status.
Requirements
- Commitment to Task: Demonstrates dependability and shows a sense of urgency about getting results; willing to commit the hours it takes to get the job completed; takes responsibility for actions and achieves results; overcomes obstacles.
- Communication: Excellent verbal and written communication abilities across all levels of an organization
- Flexibility: Adapts and changes course of action when appropriate; effectively transitions from task to task; deals well with unresolved situations, frequent change, delays, or unexpected events; maintains objectives amidst shifting priorities.
- Initiative: Acts proactively; addresses issues or opportunities without supervision; focuses on desired results and accomplishments; demonstrates clear purpose, enthusiasm, and a "can-do" attitude.
- Managing Execution: Manages multiple projects and effectively prioritizes tasks, responsibilities, and goals; uses goals to guide actions and creates detailed action plans; organizes and schedules people and tasks; utilizes resources effectively to meet goals.
- Teamwork: Works cooperatively with others to accomplish business goals and objectives; asks others for their ideas and opinions; supports team's decisions; contributes to the team's efforts.
Responsibilities
- Manage the full accounts payable cycle from receipt of invoices to payment, including coding invoices, matching purchase orders, obtaining approval, and entering the invoices into the accounting system
- Process employee expense reports, including verification of receipts and coding
- Prepares batch check runs, wire transfers, and ACH transactions
- Ensure all accounts payable policies and procedures are adhered to including travel and related expenses, vendor approval and invoice processing
- Manage vendor relations and build effective partnerships
- Assist in preparing and filing 1099’s at year end
- Assist team with gathering support for all audits, including pulling documentation
- Investigates and resolves problems associated with processing of invoices and purchase orders
- Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
- Perform any other special duties, projects or analyses as directed by the company
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
