Accounts Payable Specialist

AbleLight • Watertown, WI

5d • Hybrid

About The Position

The Accounts Payable Specialist serves as a key member of the Finance team, responsible for the accurate and timely processing of accounts payable transactions, employee expenses, credit card activity, and financial reporting support. This role ensures compliance with organizational policies and accounting standards while maintaining strong relationships with internal stakeholders and external vendors. The Specialist is responsible for invoice processing, payment administration, account reconciliations, journal entry preparation, and audit support, helping to ensure the integrity of financial records and the efficient operation of the accounts payable function.

Requirements

• Associate’s degree in finance or similar degree
• Two years of relevant experience in accounting, finance, or similar roles.
• Must have working knowledge of computer systems and PC Applications including Microsoft Office with strong Excel skills preferred

Responsibilities

• Understand generally accepted accounting principles (GAAP) and audit reporting requirements.
• Performs data entry of accounts payable into the computerized financial system and generates payments.
• Matches vendor invoices with purchase orders and receiving information in the computerized financial system.
• Prepares accounts payable uploads for select invoices.
• Processes select group home invoices and submits for payment.
• Matches check copies of invoices and check requests.
• Prepares accounts payable checks for mailing and distribution.
• Responds to vendor inquiries regarding payment of invoices.
• Maintains paid invoice files.
• Prepares, analyzes, and monitors credit card transaction aging reports, conducting follow-up on outstanding charges to ensure timely resolution and accurate account reconciliation.
• Processes requests for new credit cards and changes in limits.
• Responds to inquiries regarding credit cards.
• Monitors payments made on the Accounts Payable Visa cards.
• Processes monthly Visa credit card purchases.
• Prepares account reconciliations, ad-hoc reports and other documents that support the organization's financial position.
• Timely and accurately records journal entries by compiling source data and analyzing business activities.
• Assist Accounts Payable Manager in completing general ledger account analysis for assigned accounts.
• Assist in preparing and gathering information needed for the annual audit and cost reports.

Benefits

• Medical, Dental, and Vision benefits starting the first of the month following 30 days of employment
• Access to Teladoc
• 403(b) Retirement Savings Plan with 3.5% matching contributions
• Health Savings Account
• Flexible Savings Account
• Basic Life, AD&D, STD, and LTD insurance
• Paid Time Off (PTO)
• Tuition Reimbursements
• Ongoing training to support Career Development
• Any Day Pay with Dayforce Wallet

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree