Accounts Payable Specialist

Novaspect Inc • Schaumburg, IL

2h • $22 - $27 • Onsite

About The Position

Novaspect, Inc., an Emerson Impact Partner and global leader in automation systems and solutions, is seeking an Accounts Payable Specialist to join our team.

Requirements

• High school diploma plus job-related experience or relevant coursework required.
• 3 or more years of accounts payable or bookkeeping experience preferred.
• Excellent attention to detail and ability to meet deadlines consistently.
• Proficiency with Word, Excel, Internet applications, and ability to learn internal business systems.
• Ability to manage difficult situations and respond promptly to needs.
• Strong interpersonal, verbal, and written communication skills.
• Demonstrated ability to build and support teamwork.
• Strong problem-solving skills, solid work ethic, and willingness to learn new technologies and procedures quickly.
• Ability to work extended hours at a computer.
• Ability to work in an office environment daily.

Responsibilities

• Respond to external vendors and internal managers regarding all aspects of accounts payable.
• Process invoices for payment and record sales tax.
• Verify accuracy of vendor invoices and ensure correct general ledger coding.
• Match purchase orders to incoming invoices and store documentation in designated network folders.
• Generate vendor payments on a routine schedule, including ACH, wire, and checks.
• Inspect paid and unpaid invoices, including cleared payment inquiries and check voids, to maintain accurate records.
• Review automatic payments for correct coding, authorization, and adequate supporting documentation.
• Track credits owed and ensure all credits are properly applied.
• Set up and maintain vendor files, credit applications, W-9s, and 1099 report files.
• Investigate and resolve issues related to invoice and purchase order processing.
• Monitor and organize the AP inbox daily.
• Forward invoices promptly to the third-party invoice capture provider.
• Respond to supplier inquiries professionally and in a timely manner.
• Collaborate with internal teams to resolve processing issues and support workflow efficiency.
• Reconcile monthly accounts payable reports to ensure accuracy of amounts paid.
• Track expenses and assist with analyses of accounts for monthly financial reports.
• Administer the company travel and entertainment (T&E) policy.
• Process T&E expense reports and related payments while ensuring adherence to guidelines and internal controls.
• Actively collaborate with team members to meet company and departmental goals.
• Perform additional duties and prepare reports as assigned.

Benefits

• Recognized with a Top Employee Benefit Plan Award, below you will find our outstanding total rewards package when you join our team including:
• Generous paid time off; starting at 15 vacation days, 10 holidays, and personal time off
• 401K with 6% company match
• Employee Stock Ownership Program (ESOP)
• Excellent health & wellness benefits
• Student debt & tuition reimbursement
• Referral bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED