Accounts Payable Specialist

Aston Carter•Edwardsville, IL

3d•$24 - $24•Onsite

About The Position

The Accounts Payable Specialist supports the accounts payable function by maintaining accurate vendor records, resolving invoice-related issues, and providing clerical accounting support. This role plays a key part in ensuring smooth AP operations and contributes to system implementation and data cleanup initiatives within a large, growth-oriented organization.

Requirements

At least 1 year of accounts payable experience or general accounting support experience.
Solid understanding of accounts payable processes, including vendor maintenance and invoice workflows.
Proficiency with Microsoft Excel, including sorting and filtering data, using basic formulas, and working with large spreadsheets.

Nice To Haves

Experience with accounts payable exception handling and error resolution.
Familiarity with common AP forms and documentation required to complete vendor setup and payment processes.
Interest in supporting or working within an SAP implementation environment.
Ability to work effectively in a fast-paced, project-driven setting.
Comfort working with large data sets and contributing to data cleanup and process improvement efforts.

Responsibilities

Review and manage accounts payable exception and error queues, researching and resolving invoice-related issues in a timely and accurate manner.
Update and maintain vendor master data records within company systems to ensure completeness, accuracy, and consistency.
Gather, review, and validate vendor documentation, including W-9 forms and related setup information, to support proper vendor onboarding.
Utilize spreadsheets to track vendor updates, maintain records, and support data cleanup initiatives across accounts payable and vendor files.
Research and resolve discrepancies between invoices, vendor information, and master data records to prevent payment delays and errors.
Assist the accounts payable team with project-related tasks as new initiatives and process improvements are implemented.
Perform data entry and clerical accounting support functions as needed to maintain up-to-date and accurate financial records.
Communicate with internal stakeholders to obtain missing information and ensure vendor records and invoice details are complete and correct.
Support business continuity efforts during system go-live activities and post-implementation stabilization, including SAP-related initiatives.
Maintain a high level of attention to detail and accuracy while managing repetitive tasks and meeting productivity expectations.