Accounts Payable Specialist
About The Position
At Heartland Veterinary Partners, our mission is centered around elevating the lives of veterinarians and their teams. By partnering with Heartland, practice owners unlock a world of operational advantages and economies of scale, all while retaining their clinical autonomy. At Heartland, we go beyond the ordinary to foster an environment that nurtures growth, invests in our employees, and creates pathways for professional development. The Heartland promise doesn't stop at operational brilliance; it extends to encompass non-clinical facets like recruiting & human resources, marketing, procurement, payables management, accounting & finance, and information technology. In essence, we've got every corner covered, so our partners can focus on what truly matters - providing optimal care for their patients. As a dedicated member of our Support Center, you'll have the opportunity to be a part of what makes that happen. Your role will be pivotal in helping our partners deliver unparalleled patient care. The Heartland philosophy rests firmly on the pillars of Servant Leadership. This ethos defines our Support Center team, where every member embraces the ethos of selfless service and approaches every challenge with an unwavering commitment to support. If this resonates with your personal and professional values, then we'd like to get to know you better! Position Purpose Reporting into Heartland’s Accounts Payable Manager, the Accounts Payable Specialist will provide financial, administrative and clerical services. This is a full-time, in-office position located at our Chicago offices.
Requirements
- BA/BS degree in accounting or related field
- 1-3 years of AP and/or accounting experience
- Full cycle Accounts Payable for multiple (30-40 locations)
- Experience organizing invoices and payments for multiple locations
- Training or experience in accounting or bookkeeping
- Strong knowledge of Excel and Microsoft Office Suite
- Experience with accounting software and accounting procedures preferred
Nice To Haves
- Experience with Ramp software is nice to have but not required
Responsibilities
- Ensure bills are accurate, approved and correctly entered in system
- Process 50-75 invoices a day from multiple sources (30-40 locations) timely and accurately
- Coordinate and process invoice payments to vendors using credit cards, checks and ACH
- Reconcile cash disbursements account and multiple credit cards
- Maintain files on account status, vendor information, and payments processed
- Review and process 25-50 expense reports per week
- Ensure all vendors are paid on time
- Analyze and resolve payable discrepancies and address vendor queries
- Research, resolve and communicate any questions from corporate or other team members
- Responsible for multiple credit card and bank reconciliations
- Play a lead liaison role onboarding new acquisitions
- Organize paper and electronic records
- Manage all incoming and outgoing mail
- Adhere to and enforce company policies
Benefits
- Competitive compensation & bonuses
- Comprehensive health, vision, and dental benefits
- Vacation, sick, and holiday pay
- Continual professional training
- Organization-sponsored team-building activities
- Located near all major public transportation
- Commuter benefits
- Casual dress
- Fitness facility in the building
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
