Accounts Payable Specialist

Encore Global•Brampton, ON

51d•CA$56,000 - CA$68,000•Onsite

About The Position

Perform the day-to-day processing of accounts payable transactions to ensure that vendor accounts are up to date and accurate. Communicate with vendors regarding account status along with communication to Encore field locations with any Purchase Order (PO) issues. This position will report to the Manager, Accounts Payable.

Requirements

High School diploma, some college a plus or equivalent experience
Minimum 3 years Accounts Payable experience
Basic accounting experience
Must have strong customer service background
Ability to lead other team members and work effectively with internal and external clients
Highly motivated and self-directed
Performance driven
Keen attention to details

Nice To Haves

Previous experience Oracle and/or Kanverse preferred

Responsibilities

Compile, process and maintain Accounts Payable invoices. Perform a 2-way match within Oracle and Kanverse by verifying accuracy of the Invoice data to the PO and receipt of PO data.
Process invoices with minimal supervision.
Process and follow-up on rush items.
Manage any exceptions to the process according to standard company procedures and resolve these issues in a timely manner.
Weekly review and follow up of invoices is an important aspect of this AP Specialist position as this is a Key Performance Indicator (KPI) that the AP team is held accountable for.
Communicate with internal customers, for example Director of Event Technology (DET) and other buyers and/or outside vendors regarding, to obtain required documentation and/or explaining our Accounts Payable procedures.
Identify and resolve issues related to problem invoices, work with internal buyer/vendor to prevent recurrences.
Archive all invoices in our Finance team’s dedicated folder for AP.
Reconcile vendor statements timely, which would include but is not limited to researching vendor inquiries, by telephone, email and regular mail.
Research inquiries from the Encore locations via the Accounts Payable inbox.
Special projects as assigned.
Obtain Vendor statements and reconciling open invoices against Oracle.
Lead efforts to solve open PO’s.
Contact internal buyers and vendors for any pricing discrepancies.
Oversee large volume vendors with regular reconciliation of statements.
Ensure the PO request process is being followed by all staff.
Assist other Admin Departments when needed.
Provide support for audit related matters respond to inquiries and support documentation requests.