Accounts Payable Specialist, Temp Full-Time

Rincon Consultants, Inc•Ventura, CA

5d•$25 - $33•Hybrid

About The Position

Rincon Consultants, Inc. is seeking a temporary full-time Accounts Payable Specialist to join our Accounting team in Ventura, CA. This role is responsible for the accurate and timely processing of accounts payable transactions while maintaining strong internal controls, supporting vendor relationships, and ensuring compliance with company policies and accounting standards.

Requirements

Associate degree in Accounting or a related field, or at least two years of professional accounts payable experience.
Working knowledge of Generally Accepted Accounting Principles (GAAP).
Experience using ERP accounting and business management software; Deltek Ajera experience is preferred.
Intermediate to advanced proficiency with Microsoft Excel and the Microsoft Office Suite.
Strong written and verbal communication skills with excellent interpersonal abilities.
Exceptional attention to detail and organizational skills with the ability to manage multiple priorities in a fast-paced environment.
Positive, collaborative mindset with a desire to improve processes and workflows.
Ability to work independently while contributing effectively as part of a team.

Nice To Haves

Experience in the architecture, engineering, consulting, or professional services industry.
Experience processing high-volume invoice workloads.
Familiarity with electronic invoice management and workflow systems.
Experience identifying opportunities to improve accounting processes and operational efficiencies.

Responsibilities

Process an average of 100+ vendor invoices each week with a high degree of accuracy.
Review invoices for completeness, proper authorization, coding accuracy, and compliance with company policies.
Identify and resolve discrepancies, duplicate invoices, incorrect charges, and other payment issues before processing.
Ensure timely and accurate payment of vendor invoices while meeting established deadlines.
Process bank transactions, positive pay verifications, stop payments, and check voids.
Manage company credit card transactions, including importing transactions into the accounting system and collecting supporting documentation.
Prepare annual Form 1099 reporting.
Record accounting entries, reconcile accounts, and perform routine account maintenance activities.
Build positive working relationships with vendors while providing responsive and professional customer service.
Collaborate with internal teams to resolve invoice questions, obtain approvals, and ensure timely payment processing.
Support the Accounting team with continuous process improvements that enhance efficiency and accuracy.