Accounts Payable Specialist
About The Position
Compiles and maintains accounts payable records by performing the following duties. Responsible for the day to day processing and reconciliation of invoices into the accounts payable system across all business units. Verifies and approves all invoices for payment. Ensures compliance with corporate approval levels and authorities. Ensures accurate data entry and consistent General Ledger account assignments. Prepares, audits and runs payments for check, ACH and wire transactions within JDE and external banking systems. Creates and maintains accounts payable payment calendar. Communicates to both internal and external customers. Assists in maintaining Supplier Master/Address Book in JDE system (addresses, name changes, banking information, etc.). Processes employee expense reports via Concur application. Analyzes Supplier accounts when appropriate, assists in maximizing payment terms and negotiates extended terms with Suppliers when necessary. Reconciles Supplier account statements and issues as they arise. Answers all internal and external accounts payable inquiries and issues. Assists in monthly closings (reports, accruals, etc.). Prepares and submits year end 1099's. Maintains W-9 forms for all Supplier's. Processes Supplier Credit Applications. Performs office clerical duties such as filing, copying, scanning, faxing, FedEx shipments and mail distribution.
Requirements
- Associate's degree in accounting, finance or related field with relevant work experience
Nice To Haves
- 3+ years of general accounting experience.
- Proficient in Microsoft Word, Excel and outlook.
- JDE experience is preferred.
- Organized, exceptional time management and communication skills (written and oral).
- Understands importance of confidentiality and integrity
Responsibilities
- Responsible for the day to day processing and reconciliation of invoices into the accounts payable system across all business units.
- Verifies and approves all invoices for payment. Ensures compliance with corporate approval levels and authorities.
- Ensures accurate data entry and consistent General Ledger account assignments.
- Prepares, audits and runs payments for check, ACH and wire transactions within JDE and external banking systems.
- Creates and maintains accounts payable payment calendar. Communicates to both internal and external customers.
- Assists in maintaining Supplier Master/Address Book in JDE system (addresses, name changes, banking information, etc.).
- Processes employee expense reports via Concur application.
- Analyzes Supplier accounts when appropriate, assists in maximizing payment terms and negotiates extended terms with Suppliers when necessary.
- Reconciles Supplier account statements and issues as they arise.
- Answers all internal and external accounts payable inquiries and issues.
- Assists in monthly closings (reports, accruals, etc.).
- Prepares and submits year end 1099's.
- Maintains W-9 forms for all Supplier's.
- Processes Supplier Credit Applications.
- Performs office clerical duties such as filing, copying, scanning, faxing, FedEx shipments and mail distribution.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
