Accounts Payable Specialist

TrueCare•San Marcos, CA

3d•Onsite

About The Position

The Accounts Payable Specialist is responsible for processing and maintaining all accounts payable. Ensuring the accuracy of payment of bills, spreadsheets, fund distribution, and responding to inquiries and requests for data and/or reports. The Accounts Payable Specialist works under well-established guidelines to develop sufficient knowledge to independently perform and assume more complex responsibilities under moderate supervision.

Requirements

High school diploma or equivalent required.
Two (2) years of heavy accounts payable experience in healthcare, community clinic or construction.
Experience allocating funds to multiple cost centers.
Knowledge of generally accepted accounting principles and procedures.
Documentation skills, research and resolution skills, data analysis and multi-tasking skills.
Strong work ethic.

Responsibilities

Reviews all invoices for appropriate documentation and approval prior to payment.
Responsible for verification of signature requirements and compliance with federal procurement guidelines.
Maintains files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
Responsible for obtaining approvals on invoices that are received directly by the Accounting Department.
Responsible for coordinating check signing by bank approved signers.
Generates accounts payable aging reports, including documentation for priority vendor payments.
Enter approved invoices in automated accounting system and review for data entry errors.
Completes data entry and documents for scanning into workflow management and accounting systems.
Coding includes complex multi company, fund-based GL coding for multiple funding sources.
Assists with month end closing.
Enters and updates accounting system for manual checks.
Records approved expenses to the appropriate general ledger account and cost centers based on the charge.
Provides customer service to outside vendors regarding accounts payable matters.
Reconciles vendor statements.
Assists with annual audits.
Prepares cash requirements for payment of due invoices and obtain proper authorization.
Maintains unpaid accounts payable files.
Handles incoming and outgoing vendor calls and correspondences.
Prepare annual 1099’s.
Maintains vendor records, requests a vendor profile and W-9 on all new vendors.