Accounts Payable Specialist

Adams Thermal Systems•Canton, SD

34d

About The Position

This position provides accounting support to the Accounting and Management Team. The Accounts Payable Specialist is responsible for day-to-day financial transactions including Accounts Payable, corporate credit card reconciliations, and various other transactional tasks. This role involves analyzing data and preparing financial documents and reports for internal and external purposes. The position operates under general supervision, within established work parameters, with few direct instructions, carrying out routine and non-routine tasks with occasional review by a supervisor. The role requires performing professional work that utilizes knowledge of generally accepted accounting principles (GAAP) and practices, with a good understanding of accounting concepts, theories, principles, practices, and terminology.

Requirements

High School diploma or equivalent with at least five years of experience in accounting.
Proficient data entry skills.
Proficient in Excel and Microsoft Office applications.
Good communication skills, both written and verbal.

Nice To Haves

Associates Degree or higher in accounting, finance, business administration or related field.
Experience with JD Edwards Software or XPPS (MRP) Software.
Manufacturing experience.

Responsibilities

Manage Accounts Payable using accounting software and other programs.
Verify all business transactions are reasonable and have appropriate authorization.
Research invoice discrepancies between suppliers and receiving department.
Establish and maintain relationships with new and existing vendors.
Work closely with the Quality Engineer to ensure suppliers are debited for non-conforming, defective, and/or warranty product.
Prepare monthly South Dakota Sales and Use Tax Return.
Manage annual 1099 project, including collecting W-9 forms, understanding IRS requirements, determining qualifying suppliers, and submitting files for preparation and filing.
Audit employee expense reports for compliance with IRS reporting requirements and company travel guidelines.
Ensure compliance with business unit operational policies and procedures.
Update and revise Accounts Payable work instructions.
Assist Management Team with administrative projects as needed.
Participate on project teams or committees as required.
Participate in year-end physical inventory.
Prepare schedules/reports for external auditors as required.
Perform various other accounting reports or duties as assigned.
Provide assistance to other departmental staff.