Accounts Payable Specialist

Bible League International•Crete, IL

38d•$24 - $26

About The Position

Bible League International equips the under-resourced Church to make disciples, transforming lives through God’s Word! Our team is excited about God’s calling on our ministry and serves Him in His mission for the world, with commitment and joy. We hope you will consider His leading in using your God-given gifts and abilities to help fulfill the Great Commission in serving at Bible League International! The Accounts Payable Specialist is responsible for the full cycle of vendor invoices, employee reimbursements, and payment activity across domestic and international operations. This role manages accurate accounts payable processing, payment execution, reconciliation, documentation, and compliance with established financial controls.

Requirements

Must be a Christian, having a personal relationship with Jesus Christ. Must also agree with our statement of faith and conduct his/herself in a Christ-like manner.
3-5 years of accounts payable experience required.
Proficiency with ERP systems and expense management platforms.
Familiarity with international payments and/or foreign currency transactions.
Strong understanding of general ledger coding and financial controls.
Advanced Excel skills with the ability to navigate related systems effectively.
Be at work regularly, avoiding tardiness.
Completion of duties in a prompt, efficient, and accurate manner.
Work cooperatively with other people.

Nice To Haves

Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.

Responsibilities

Verify and process vendor invoices, payment requests, and credit memos.
Assign general ledger codes and route transactions through appropriate approval workflows.
Conduct final verification and post approved transactions in the ERP system.
Research and resolve invoice discrepancies and vendor inquiries.
Generate and process weekly payment batches, including checks, ACH/EFT, and wire transfers.
Initiate domestic USD wires and foreign currency payments through bank platforms.
Execute foreign currency transactions and secure approvals.
Maintain and authenticate vendor payment instructions, including international banking details.
Apply internal controls and required approvals when processing payments.
Administer the employee credit card and expense reimbursement system including user setup and access, account coding, policy settings, and approval routing.
Provide employee support, training, and policy guidance.
Reconcile accounts payable and related balance sheet accounts monthly.
Investigate and resolve discrepancies between subledger and general ledger.
Assist with month-end close activities and reporting.
Retain AP transaction documentation in a clear, complete, and audit-ready format.
Assemble audit documentation for internal and external reviews.
Update Accounts Payable procedures to reflect current and accurate practices.
Train new employees on AP processes and systems.
Document AP workflow issues and submit recommended process or control updates for review.
Use ERP, expense reimbursement, reporting, and AI-assisted tools responsibly to support daily AP tasks.
Evaluate AI-assisted outputs for alignment with company policies and accounting standards before use.
Prepare ad hoc reports from the ERP or expense reimbursement system as needed.
Process reimbursements from employees or vendors, including account coding and backup documentation, and deliver to the Cash Operations Manager for bank deposit.
Prepare journal entries as needed to support accounts payable, reimbursement, and related accounting activity.
Issue BLI tax-exempt letters to vendors and staff.
Coordinate cross-training with the Accounting Generalist to support AP coverage during absences.
Assist Fin/Ops team members in the use of the ERP and expense reconciliation program.
Other duties as assigned by the Director of Global Accounting.