Accounts Payable Specialist

Talon Outdoor • New York City, NY

23d • Hybrid

About The Position

Talon has an exciting opportunity for an Accounts Payable Specialist to join our Transactional Finance team. This role sits at the heart of a fast-paced media agency finance function and join a Transactional Finance team handling both media owner payment and reconciliation as well as core company overheads. The successful candidate will play a key role in ensuring accurate, timely processing of both internal operational costs and media-related supplier payments, while maintaining strong relationships with stakeholders across the business and external media partners. This is an ideal role for someone with solid AP foundations who is looking to develop within a specialist media finance environment.

Requirements

• Proven experience in an Accounts Payable role
• Experience processing both overheads and/or high-volume supplier invoices
• Experience reconciling supplier statements and managing queries
• Strong Excel skills
• Confident communicator, comfortable liaising with both finance and non-finance stakeholders
• Proactive approach to resolving queries and improving processes
• A collaborative team player with a positive, can-do attitude
• Ability to prioritize effectively and meet multiple deadlines in a fast-paced agency environment
• Strong organizational skills with the ability to manage a high volume of invoices across different cost types
• High attention to detail and accuracy

Nice To Haves

• Media industry experience or experience in a high-volume transactional environment is highly desirable
• NetSuite experience preferable

Responsibilities

• Process and code overhead supplier invoices (e.g. facilities, IT, subscriptions, consultants, freelancers and general operational costs)
• Match invoices to Purchase Orders and ensure correct approvals are in place in line with company policy
• Manage the overheads AP mailbox, responding to internal and supplier queries in a timely and professional manner
• Maintain accurate supplier records, including bank details and payment terms
• Prepare bi-weekly payment runs for overhead suppliers
• Support month-end close through reconciliation of overhead supplier statements and accruals/prepayments where required
• Work closely with budget holders across departments to resolve invoice queries and ensure correct cost allocation
• Process media owner invoices, matching to POs and bookings received via Kefron
• Ensure accuracy of media owner invoices matching to buy costs posted within our media system Plato and our financial system NetSuite
• Reconcile media owner statements and investigate discrepancies
• Escalate media invoice queries to AP Manager and Transactional Finance Director and relevant internal teams
• Support mid-month and end-of-month reconciliations of assigned media owners
• Ensure media payments are made accurately and in line with contractual terms
• Support continuous improvement of AP processes and controls
• Assist with ad hoc finance tasks and projects as required
• Build strong working relationships with internal teams, media owners, and suppliers
• Work to embody the Talon values and behaviors to maintain the best possible culture throughout Talon
• Participate in projects and initiatives that support Talon’s commitment to positive social and environmental causes

Benefits

• Talon is an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment where all individuals can thrive. We seek to employ and develop a workforce representative of the markets that we serve and brands that we represent.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed