Accounts Payable Specialist - Foundation (26-27)

IDEA Public Schools • El Paso, TX

2d • Hybrid

About The Position

The Accounts Payable Specialist is responsible for managing complex vendor accounts, reconciling statements, and ensuring the accuracy and timeliness of all organization-wide payments. This role serves as a key liaison between internal departments and external vendors, providing expertise in resolving discrepancies, analyzing payment trends, and maintaining compliance with IDEA Public Schools’ financial policies and state and federal regulations. The Specialist proactively identifies process improvements, strengthens internal controls, and supports the Accounts Payable leadership team in advancing efficiency, accuracy, and fiscal stewardship across the organization.

Requirements

• Knowledge of fundamental accounting principles and procedures.
• Proficiency in using computers and software applications, including spreadsheets, databases, and word processing programs.
• Skilled in operating standard office equipment such as calculators, copiers, and printers.
• Strong written and verbal communication skills with excellent attention to detail and organization.
• Ability to manage multiple tasks effectively in a fast-paced environment.
• High School Diploma or GED required
• Minimum of two years of professional experience in Accounts Payable, preferably within an educational or public sector environment.

Nice To Haves

• Associates or Bachelor's Degree preferred

Responsibilities

• Invoice Processing – Accurately process and enter all invoices into Munis within established timelines, ensuring timely payment and proper documentation.
• Vendor Management – Maintain current vendor statements, follow up on outstanding invoices, and manage correspondence through phone, email, or Zendesk.
• Issue Resolution – Research, analyze, and resolve discrepancies related to invoices, purchase orders, and account status in coordination with Accounts Payable Clerks.
• Compliance & Audit – Ensure 100% compliance with the Financial Accountability System Resource Guide and provide all audit documentation accurately and on time.
• Month-End Close – Verify that all expenditures are allocated to the correct month and meet closeout deadlines.
• P-Card Reconciliation – Reconcile all P-Card transactions monthly by the designated deadline, ensuring accuracy and compliance.
• Training & Onboarding – Develop and deliver training materials and onboarding sessions for new Business Clerks and Administrative Assistants.
• Policy Communication – Communicate updates, process changes, and policy revisions during bi-weekly Financial Management user meetings.
• Continuous Improvement – Identify and implement process enhancements to improve accuracy, efficiency, and vendor satisfaction within Accounts Payable operations.

Benefits

• medical, dental, and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan
• IDEA may offer a relocation stipend to defray the cost of moving for this role, if applicable.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED