Accounts Payable Specialist

Respire Homecare Services•Elmhurst, NY

9d•Hybrid

About The Position

The Accounts Payable Specialist will support the daily functions of the Accounts Payable team. This is a hands-on role responsible for processing vendor invoices, supporting month-end close activities, maintaining vendor records, and ensuring timely and accurate payments. The Accounts Payable Specialist will also assist in identifying process improvements and implementing best practices to enhance efficiency and accuracy. This is a hybrid role requiring 2–3 days per week of onsite attendance in our Elmhurst, IL office.

Requirements

High school diploma or equivalent required.
Three (3) or more years of experience performing high-volume accounts payable functions with an understanding of the general ledger.
Experience processing 50 or more invoices per day while accurately assigning expenses to appropriate general ledger accounts.
Works effectively and maintains good working relationships with all levels of management, vendors, and employees.
Excellent verbal and written communication skills.
Ability to remain engaged and focused.
Ability to problem-solve and present solutions.
Attention to detail and accuracy a must.
Ability to handle various tasks simultaneously under high pressure and within demanding time constraints.
Consistently reports for work as scheduled, on-time and ready/able to perform job responsibilities.
Strong proficiency in Excel and other Microsoft Program skills required
Experience with accounting or other data entry software and a high level of computer literacy.
Proven data entry proficiency with strong attention to detail and typing skills.

Nice To Haves

Associate degree in Accounting, Finance, Business, or a related field preferred.
NetSuite experience preferred.

Responsibilities

Processes vendor invoices timely and accurately; ensuring proper coding, correct dates, details and necessary approvals.
Have knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses.
Promptly respond to vendor and internal inquiries to enhance satisfaction and trust.
Track and monitor critical vendors to ensure prompt payment.
Ensures transactions are recorded in accordance with GAAP and provides support for transactions and during financial audits.
Assists the Accounting Associate with monthly review of corporate credit card purchases, verifying correct general ledger coding.
Assist in resolution of complex A/P related issues, ensuring compliance with vendor-payment terms.
Manages vendor list including onboarding new vendors, banking information, and maintaining W-9 records
Works with internal departments, vendors, and partners to resolve issues and ensure timely processing of payments.
Maintains documented A/P processes and best practices, identifying inefficiencies and recommending changes for review by senior management.
Monitors AP Mailboxes to ensure appropriate processing times and resolution of issues.
Maintains AP aging report and communicate outstanding liabilities to the Controller.
Perform other duties as assigned.