Accounts Payable Specialist

NATIONAL CENTER ON INSTITUTIONS AND•Milford Mill, MD

9d•$21 - $26•Onsite

About The Position

The Accounts Payable function at NCIA is foundational, processing invoices and payments to support a mission that changes lives. As the Accounts Payable Specialist, you will be the daily steward of the payables operation, owning the full invoice lifecycle in Bill.com, partnering with the Finance Office Manager and Finance team, and playing an essential role in protecting the resources behind the mission. This role is ideal for someone who takes pride in clean records, organized workflows, and accuracy.

Requirements

High school diploma or equivalent required
Minimum of three (3) years of accounts payable, invoice processing, accounting support, or related financial operations experience
Strong understanding of AP processes and internal controls
Proficiency with Microsoft Excel, Outlook, SharePoint, and other business applications
Excellent organizational, time management, and communication skills
Ability to maintain confidentiality and exercise sound judgment with sensitive financial information
A willingness to learn, adapt, and embrace new technologies and process improvements

Nice To Haves

Associate's degree in Accounting, Finance, Business Administration, or a related field preferred
Experience with Bill.com strongly preferred
Experience with Sage Intacct or a similar cloud-based accounting system preferred
Experience in nonprofit, grant-funded, healthcare, human services, or client funds environments preferred

Responsibilities

Manage the Day-to-Day AP Function
Process vendor invoices, employee reimbursements, ACH payments, online payments, and checks
Serve as NCIA's primary Bill.com user, owning the full invoice lifecycle from coding and approval routing through payment and document storage, integrated with Sage Intacct
Review invoices, receipts, and statements for accuracy, and maintain organized AP records
Support Vendors, Grants & Client Funds
Respond to vendor inquiries, reconcile statements, and maintain vendor master data (W-9s, profile updates, cleanup) in Bill.com and Sage Intacct
Support credit card documentation and AP activity for client funds and designated accounts
Partner with the Senior Grants Accountant on month-end AP documentation for grant reporting and audit support
Contribute to Close & Continuous Improvement
Assist with month-end close, 1099 preparation, year-end processes, and audits
Identify ways to improve AP efficiency through Bill.com features, workflows, and automation