Accounts Payable Specialist

Mario Purchaser LLC • Boothwyn, PA

9d • Hybrid

About The Position

The Accounts Payable (AP) Specialist plays a key role within our Accounting Business Services team and is critical to maintaining accurate financial operations and cash flow. This is not a data entry role—we are seeking someone who can troubleshoot issues, resolve discrepancies, and work within automated P2P systems (Medius preferred) to improve efficiency and accuracy. This role requires a strong problem-solver who can manage vendor relationships, identify process improvements, and support a high-volume, multi-entity environment.

Requirements

• 3+ years of Accounts Payable experience in a high-volume environment
• Experience using automated P2P systems (Medius preferred, or similar platforms like Coupa/Ariba)
• Strong problem-solving skills with the ability to troubleshoot discrepancies and system issues
• Proficiency in Microsoft Excel and Word
• Strong attention to detail and organizational skills
• Excellent communication and customer service skills (internal and external)
• Ability to manage multiple priorities in a fast-paced environment
• Ability to maintain confidentiality and handle sensitive financial data

Nice To Haves

• Experience supporting multi-entity or multi-location organizations
• Exposure to ERP systems and system integrations
• Experience with process improvement or automation initiatives

Responsibilities

• Process and reconcile invoices within the ERP and P2P system (Medius or similar)
• Analyze and resolve invoice discrepancies, payment issues, and vendor inquiries
• Charge expenses to appropriate accounts and cost centers with accuracy
• Manage vendor payments including scheduling, check runs, and discount opportunities
• Maintain and reconcile AP general ledger and aging reports
• Partner with vendors to resolve issues and maintain strong working relationships
• Process employee reimbursements and verify expense reports
• Reconcile vendor statements and ensure accuracy of account balances
• Support month-end close, reporting, and audit readiness
• Identify opportunities to improve processes through automation and system optimization
• Assist with reporting, analysis, and special projects as needed
• Maintain documentation and ensure compliance with internal controls
• Other duties as assigned

Benefits

• Competitive hourly pay with consistent, full-time schedule
• Hybrid flexibility
• Medical, Dental, Vision benefits
• 401(k) with company match
• Paid time off and holidays
• Opportunity to grow within Accounting and Financial Systems
• Standard benefits package for full-time employees including medical, dental, vision, 401(k), PTO, and holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed