Accounts Payable Specialist
About The Position
This position is responsible for receiving, processing, and verifying vendor invoice payments for McCalla Raymer Leibert Pierce LLP. The role involves manually entering daily invoices into the AP system, working with the finance team for proper GL coding, creating payment batches, and preparing backup documentation for payment checks. The Specialist will also drop invoices into the Al system, maintain internal records, process refunds, issue daily checks, and monitor AP email inboxes to ensure timely processing and payment of invoices. Additionally, the role requires communication with operational and financial teams, identifying and resolving issues, and completing special projects as assigned.
Requirements
- Associate degree or six months or more related experience and/or training; or equivalent combination of education
- Strong computer skills, including strong proficiency with Microsoft Office (Outlook, Excel, Word) and the Internet required
- Knowledge of accounting software applications
- Excellent verbal and written communication skills required
- Excellent customer service and negotiation skills required
- Organized and the ability to multi-task
- Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully
- Balances team and individual responsibilities; Contributes to building a positive team spirit
- Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality
- Motivated self-starter
- Flexible and adaptable to change
- Ability to work under pressure and take on additional responsibilities
- Must be legally authorized to work in the United States now and in the future.
- Applicants must be legally authorized to work in the United States.
Nice To Haves
- Experience in using Microsoft Dynamics 365 Business Central preferred
- Comfortable communicating with clients and senior management
Responsibilities
- Manually enter daily invoice into AP system
- Work with finance team for proper GL coding
- Create payment batches
- Create/format backup document for payment checks with multiple vendor IDs
- Drop invoices into Al system
- Maintain proper notes within internal system of record
- Void checks and maintain spread sheet of voided checks
- Process refunds and maintain spread sheet
- Issue daily checks as needed
- Monitor AP email boxes to ensure invoices are processed and paid within a timely manner
- Communicate with operational teams and financial teams to complete duties as needed
- Identify and work issues to closure
- Communicating issues with leadership team
- Ability to complete special projects as assign
- Perform other duties and responsibilities as needed
Benefits
- A comprehensive compensation package, which includes a salary commensurate with experience and accomplishments.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
