Accounts Payable Specialist

BAY CITY EQUIPMENT INDUSTRIES INC•Poway, CA

36d•$25 - $30•Onsite

About The Position

The Accounts Payable Specialist plays a critical role in supporting the organization’s financial operations by ensuring the accurate and timely processing of invoices, vendor payments, and account reconciliations. This position is responsible for maintaining strong vendor relationships, ensuring compliance with company policies and internal controls, and contributing to the overall efficiency and accuracy of the department.

Requirements

Minimum of 4 years of accounts payable experience, preferably in a high-volume environment
Strong understanding of accounts payable processes, accounting principles, and internal controls
Experience with ERP/accounting systems
Proficiency in Microsoft Office, particularly Excel (VLOOKUPs/Pivot Tables)
High level of accuracy and attention to detail with the ability to process large volumes of information
Strong organizational and time management skills, with the ability to prioritize competing deadlines
Excellent analytical, problem-solving, and reconciliation skills
Effective verbal and written communication skills, with the ability to interact professionally with vendors and internal stakeholders
Ability to work independently while contributing effectively within a team environment
Demonstrated commitment to accuracy, confidentiality, and continuous process improvement

Nice To Haves

Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
Construction, manufacturing, or multi-entity accounting experience is a plus

Responsibilities

Process a high volume (300+ per week) of vendor invoices accurately and timely using MS Dynamics GP/Stampli
Review invoices for proper approvals, coding accuracy, 2-way/3-way matching, and supporting documentation
Reconcile vendor statements and investigate/resolve discrepancies
Manage the AP inbox, respond to vendor inquiries and maintain positive vendor relationships
Maintain and update vendor records, including W-9 forms, payment information, and 1099 documentation, ensuring compliance for audit requirements and reporting
Assist with month-end close processes, including accruals
Support annual audits by providing requested documentation and account details
Collaborate with internal departments to resolve invoice and payment issues and clarify documentation
Provide general support to the department and assist with additional tasks as needed