Accounts Payable Specialist

A. O. Smith Corporation•Ashland City, TN

86d•Hybrid

About The Position

Under direct supervision, performs duties involved in the accounts payable and/or the accounts receivable functions. Duties may include preparing bills, invoices, statements, and vouchers for payment researching invoices, returns, and credits. Ensures timely and accurate processing of invoices or updates and summarizes receivables. Reconciles bills, checks balances, follows up on discrepancies, and maintains vendor files. May prepare checks for signature and communicate to vendors. May assist in collections, shippers, customers, and sales/marketing department in requests for invoices or shipping verification.

Requirements

3+ years related work experience or training
Experience in Accounting and bookkeeping functions, focus on Accounts Receivable
Excellent with Deduction Management/Payment Discrepancies
Excellent reasoning skills
SAP Experience
Quick learner, organized, detail oriented
Excellent written and verbal communication skills
Ability to work/operate independently with minimal oversight, but with focused objectives and discipline to obtain results
Impeccable moral character and high ethical standards
Excellent computer-based skills including excel spreadsheet development, word processing, PowerPoint presentations

Nice To Haves

Associates Degree in Business, Accounting, or related preferred, will consider additional years of related experience in lieu of degree.

Responsibilities

Separates invoices for productive parts by payee.
Runs Unvouched Receipts (UVR) report daily. The UVR report is sorted by vendor name and purchase order number then, receipt date and receipt number. Other information includes part numbers, bill of lading numbers, quantity received, quantity vouched, and net quantity, price per each part received, and total price per shipment (quantity multiplied by price per each).
Matches vendor name, purchase order number, quantity, and price, on invoices to the same on the UVR.
Forwards the invoice to the buyer for price approval or quantity difference correction if differences exist between the invoice and the UVR. A copy of the invoice is kept noted and dated as having been sent to the buyer for approval.
Vouches the invoice into the accounts payable computer system when there is a match between the UVR and the invoices or when the appropriate approval has been received.
Assembles and scans vouched invoices to Division.
Monitors discount opportunities.
Resolves purchase order, invoice, or payment discrepancies documentation.
Ensures credit is received for outstanding memos.
Resolves sales tax issues by submitting a sales tax exemption certificate to the vendor.