Accounts Payable Specialist

Recycle Track Systems•Remote (AB, CA), ON

24d•CA$50,000 - CA$55,000•Hybrid

About The Position

As an Accounts Payable (AP) Specialist at RTS, you will play a key role in ensuring accurate and timely processing of invoices, reconciling accounts, and maintaining vendor relationships. Your primary focus will be on managing the lifecycle of invoices, processing payments, review of internal and external accounts, resolving discrepancies, and ensuring compliance with company policies and accounting best practices. The position is based in the Richmond, BC Headquarters and is considered hybrid and requires a blend of work from home and in office. This position can also be remote if you are outside the lower mainland.

Requirements

Ability to thrive in a fast-paced environment, maintain a professional and positive attitude, and set an example for others
Excellent interpersonal and communication skills with a customer service mindset
Adaptability and a proactive approach to change
Strong organizational and problem-solving skills
High attention to detail, accuracy in execution, and the ability to work efficiently under pressure with minimal supervision
Proven ability to prioritize tasks and meet deadlines
Proficiency with the Microsoft Suite and other computer systems

Nice To Haves

Experience working in Accounts Payable roles
Proficiency in Accounting/ERP Systems
Post-secondary degree or diploma in a related field is an asset

Responsibilities

Review, process and post the monthly vendor invoices in the ERP system
Batch vendor invoices for payment in the ERP system and make payment to vendors once approval is obtained from management
Generate and analyze posted and pending cost reports to identify missing cost, identify incorrect coding of vendor invoices or identify unpaid vendor invoices
Act on the findings from the report analysis, which include taking the necessary steps to obtain and post missing invoices, correct any errors with coding, and make payment on outstanding unpaid invoices
Investigate discrepancies in vendor accounts by analyzing account histories, entering invoices and/or credits, and paying or applying funds appropriately to bring balances owed to zero
Investigate circumstances of non-payment and resolve conflict with vendors
Ensure vendor accounts are current to prevent credit holds and therefore service interruption to the customer
Record payment activity to ensure timely reconciliation of internal accounts
Identify, obtain and process any late or missing invoices to ensure vendor cost is recorded within the period the service pertains to which prevents accruing cost
Work closely with other internal teams to resolve issues and ensure RTS can provide the ultimate service to the customer
Suggest new strategies to management to continually improve processes within the AP team
Participate in ad-hoc accounting and finance projects