Accounts Payable Specialist

West Bay RI • Cranston, RI

18h • Onsite

About The Position

Accounts Payable Specialist We are seeking a detail-oriented and organized Accounts Payable Specialist to join our Finance Department. This position plays a critical role in maintaining accurate financial records, processing payments, supporting payroll and accounting functions, and ensuring timely vendor and agency transactions. The ideal candidate is dependable, collaborative, and able to manage multiple priorities in a fast-paced environment while maintaining confidentiality and accuracy.

Requirements

• Minimum 3–5 years of Accounts Payable or general accounting experience
• Strong proficiency in Microsoft Office, especially Excel
• Understanding of bookkeeping and accounting principles
• Knowledge of office procedures and financial recordkeeping practices
• Strong problem-solving and time management abilities
• Ability to adapt quickly to new technology and systems
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and accurate records

Nice To Haves

• Experience with Sandata and digital reporting systems preferred

Responsibilities

• Reviewing invoices for accuracy, proper documentation, and required approvals prior to payment processing.
• Processing invoices, preparing and distributing checks and electronic payments (EFT/ACH).
• Reconciling credit card statements.
• Working collaboratively with vendors and internal departments to resolve invoice discrepancies and payment issues.
• Preparing weekly manual deposits and garnishment checks.
• Auditing employee expense reports and petty cash reimbursements.
• Maintaining accurate accounts payable records, reports, spreadsheets, and filing systems.
• Providing administrative and accounting support to the Accounting Manager, CFO, and Payroll Coordinator as needed, including backup support for payroll processing and other departmental financial functions.
• Opening and distributing mail, responding to vendor inquiries, recording and distributing SSI/SSA checks.
• Assisting with special projects and supporting agency-related financial tracking and reporting responsibilities.
• Assisting with Food Stamp/EBT administration by verifying allotments, maintaining accurate records, monitoring usage, preparing vendor vouchers, and processing DHS applications.

Benefits

• Medical : BCBS Health Insurance (HMO & PPO options) with low employee contributions
• Dental : Delta Dental
• Vision : EyeMed Vision Plan
• Reimbursement : Health Reimbursement Account (HRA)
• Life Insurance : Agency-sponsored
• Retirement : 401(k) with employer match
• Time Off : Vacation, Sick Time, Holiday Pay
• Tuition Reimbursement ($2,400/year)
• Aflac (Accident, Cancer, Life)
• Pet Insurance
• Identity Theft Protection
• Employee Assistance Program (EAP)
• Career Development
• Health & Wellness Events
• Employee Discounts
• Employee Recognition & Celebrations

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree