Accounting - Accounts Payable Specialist

Ensemble • Santa Rosa, CA

1d • Onsite

About The Position

The Accounts Payable Specialist is responsible for managing all aspects of accounts payable, including entering and verifying invoices, ensuring accurate purchase order matching, and proper general ledger coding. Key duties involve preparing weekly payment batches, maintaining vendor records, resolving discrepancies with internal departments and vendors, processing annual 1099 forms, verifying departmental inventory records, and assisting with month-end close activities and account verifications. The role requires an Associate's degree and a minimum of two years of related experience, along with strong communication, accounting, and software proficiency.

Requirements

• Associate’s degree (A.A.) or equivalent from a two-year college or technical school
• Minimum of two years related experience and/or training, or an equivalent combination of education and experience
• Strong ability to read and interpret documents, prepare routine reports, and write professional correspondence
• Effective verbal communication skills, including the ability to present information when required
• Proficiency in accounting principles and mathematical calculations (discounts, interest, commissions, and percentages)
• Proficient in Microsoft Excel, MS Office Suite, and accounting software
• Strong organizational skills with attention to detail and accuracy

Responsibilities

• Enter and verify invoices, ensuring accurate purchase order matching and proper general ledger coding
• Prepares a weekly payment batch
• Maintain complete and accurate vendor records
• Communicate with internal departments and vendors to resolve discrepancies in a timely manner
• Process 1099 forms for recipients annually
• Verify departmental inventory records
• Assist with month-end close activities and account verifications

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree