Accounting Specialist - Accounts Payable Focus

Woods Machinery • Freehold, NJ

2d

About The Position

Woods Machinery is seeking an experienced and detail-oriented Accounting Specialist with a strong Accounts Payable background to support our growing finance team. This role is ideal for someone who thrives in a fast-paced environment, takes ownership of the A/P process, and has experience working with high-volume invoices and vendor relationships. While this position provides some support to Accounts Receivable, Accounts Payable is the primary responsibility .

Requirements

• 2+ years of hands-on Accounts Payable experience required (high-volume environment preferred)
• Experience processing invoices, managing vendor payments, and reconciling accounts
• Proficiency with accounting software and Microsoft Excel (VLOOKUPs, basic formulas a plus)
• Strong attention to detail with the ability to meet deadlines consistently
• Excellent communication skills and a professional, service-oriented approach
• Ability to work independently while collaborating effectively with internal teams
• Successful completion of a background check and drug screening
• Flexibility to work occasional overtime during peak periods

Responsibilities

• Process, review, and accurately code a high volume of vendor invoices, purchase orders, and expense reports
• Prepare and process bi-monthly vendor check runs and electronic payments
• Reconcile vendor statements and resolve invoice discrepancies in a timely manner
• Maintain accurate A/P records and ensure proper documentation and approvals
• Communicate with vendors to answer questions, resolve payment issues, and manage account discrepancies
• Receive, review, and apply manufacturer-sponsored credits accurately
• Generate and distribute customer invoices and statements
• Assist with A/R collections and follow up on past-due accounts as needed
• Set up and maintain customer accounts, credit terms, and refunds
• Assist with month-end and year-end close, including A/P and A/R reconciliations
• Support internal audits and ensure compliance with company policies and procedures
• Maintain accurate records within the company’s accounting system

Benefits

• Monday - Friday work schedule
• Health, dental & vision insurance
• Paid time-off including vacation, holidays and earned sick leave
• 401(k) retirement plan with company match
• Monthly company-provided lunch
• Employee discounts on company products
• Referral bonus program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed