Accounts Payable Specialist

Alliance Material Handling • Jessup, MD

2d • Onsite

About The Position

We're looking for an AP Specialist to join our growing team! The ideal candidate has strong attention to detail, proficiency in accounting software and excel, and effective communication skills. We're looking for someone who is experienced in managing outgoing cash flow, ensuring vendor invoices are accurately verified and paid on time, and handling the full cycle AP process including matching invoices to POs, reconciling discrepancies, recording liabilities in the GL, and maintaining vendor relationships.

Requirements

• Minimum of 3 years of experience in accounts payable
• AA or Bachelor’s degree in Accounting
• Ability to work independently and manage multiple tasks efficiently
• Professional, trustworthy, and able to maintain confidentiality
• Strong communication and customer service skills
• Extremely organized with excellent time management skills
• Ability to sit at a computer for extended periods while performing essential duties

Responsibilities

• Process and manage accounts payable using accounting software and programs (Equipsoft, Concur)
• Sort, code, match, and process invoices accurately
• Ensure bills are paid in a timely manner while adhering to departmental procedures
• Organize incoming invoices for immediate processing and work with departments to fix discrepancies
• Establish and maintain relationships with vendors to resolve payment issues and inquiries
• Work closely with operations teams to resolve invoicing questions
• Analyze and improve workflow processes to increase efficiency
• Be an integral part of the implementation of a paperless AP process
• Reconcile and book company credit card transactions
• Process annual 1099 submissions
• Maintain accurate historical records of all financial transactions
• All other responsibilities/duties as assigned

Benefits

• Employee Ownership (ESOP)
• 401(k) with company match
• Multiple healthcare options including company paid plan (medical, dental, vision)
• Paid time off + holidays
• Company-paid short-term, long-term disability & life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees