Accounts Payable Specialist

Kenowa Hills Public Schools•Grand Rapids, MI

17d•Onsite

About The Position

Our Business Office is looking for an Accounts Payable Specialist to ensure timely payment to vendors, workflow improvements and better information provided to our teachers and staff. You will be the bridge between our vendors and our classrooms, ensuring that every financial transaction supports our mission of educational excellence.

Requirements

High proficiency in Microsoft Excel is required.
3+ years of payment processing (Physical Checks, ACH and Wire Payments)
Exceptional attention to detail
ability to maintain strict confidentiality
Thorough knowledge of accounting principles
Ability to complete tasks accurately during periods of frequent interruption
Ability to organize and prioritize daily work assignments
Ability to work with an integrated accounting system with the understanding of their effects on transactions and their impact on financial statements
Strong teamwork, interpersonal communication and problem solving skills
Possess polite, efficient and effective communication
Ability to maintain strict confidentiality
Ability to work independently; self-motivated and aligned with District performance expectations
Demonstrate skill in human relations with staff, students, parents and business partners
Punctuality and good attendance are required

Nice To Haves

Previous experience with LINQ or a similar school-based ERP is highly preferred.
Experience in a Michigan K-12 school district is a significant plus.
Bachelor’s degree in accounting/business management preferred
Experience with payroll would be a significant advantage
Ability to work in a quick moving, high expectation environment
Enthusiastic, positive attitude

Responsibilities

Act as the primary point of contact for staff regarding purchase orders, invoice payment, credit card statement reconciliation and miscellaneous expense reports.
Review and process weekly check runs with a "zero-error" mindset to ensure our district remains a trusted steward of taxpayer funds.
Investigate general ledger discrepancies, working closely with building secretaries and department heads.
Organize and maintain digital and physical financial records to ensure the district is prepared for its annual external audit.
Assists business services staff in a variety of accounting procedures
Review and verify prepare check registers, reconcile accounts, develop spreadsheets, print and mail checks
Ensure all expenditures are coded to the correct General Fund or Grant accounts in accordance with the state legislature.
1099 Processing
Utilize Microsoft Excel, accounting software and other applications to enter and receive information such as financial and/or personal data
Initiate bank transactions
Other duties as assigned by immediate supervisor