Accounts Payable Specialist

Aston Carter•Austin, TX

7d•$26 - $29•Onsite

About The Position

Our client is looking for an AP/ AR Specialist who is an ambitious team player to play a key role within our company. This position will report to the Controller and will work closely with the rest of the finance team as well as cross functionally with the operations team. This individual will be responsible for the financial processing of transactions for Infinitum, and the duties will include processing vendor invoices into the accounting system, obtaining approval for vendor payments, supporting the payment of invoices and accurate record keeping.

Requirements

Accounts payable
Invoicing
Invoice processing
Microsoft excel
Purchase Orders
Deposits
Inbox
cash flow management
statement reconciliation
accounting
accounts receivable
Quickbooks
General Ledger
Netsuite
Expensify
AR

Nice To Haves

Netsuite is a plus
Expensify is a plus
Industry Experience (manufacturing/production/engineering)

Responsibilities

Ensures that for all PO related invoices that the 3-way match process of gathering the PO, Receiving Approvals and Invoice copy occurs timely and is accurate. Requestor approval as needed on service-related invoices.
Ensures that all non-PO invoices get timely approvals and that GL accounting coding on invoices is accurate
Processes and enters all A/P invoices and expense reports into QuickBooks, including ensuring correct GL Account coding
Mail/Distribute signed checks including assembling check payment advice to invoices
Assists with reconciling vendor statements, including asking vendor for missing invoices we do not have
Assists with the credit card process including gathering all receipts from cardholders timely to meet the month-end credit card journal entry deadline
Review employee expense reports and ensure receipts are attached and approvals received
Files, maintains, and distributes accounting documents, records and reports
Performs other duties as required to support Accounting and HR Department
Analyzing workflow processes
Responsible for full cycle Accounts Receivable function including managing A/R Inbox, desktop deposits, cash collections, posting of cash and sending invoices and statements
General ledger activities including preparing A/R and A/P related journal entries
Reconcile key A/R accounts
Receive, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons