Accounts Payable Specialist

Azusa•Azusa, CA

52d•Onsite

About The Position

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, ensuring vendor invoices are processed accurately and on time, maintaining strong vendor relationships, and supporting the accounting team with month-end close activities. This role requires exceptional attention to detail, strong organizational skills, and the ability to thrive in a fast-paced environment.

Requirements

5+ years of Accounts Payable experience required
Strong understanding of AP processes, invoice coding, and job costing.
Experience with accounting software (QuickBooks).
Proficiency in Microsoft Excel and Microsoft Office Suite.
Excellent attention to detail and organizational skills.
Ability to prioritize multiple tasks and meet deadlines.
Strong communication and problem-solving abilities.

Nice To Haves

construction or restoration industry experience preferred
Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.

Responsibilities

Process and code vendor invoices accurately and timely.
Match invoices to purchase orders and job cost records.
Prepare and process weekly check runs, ACH payments, and wire transfers.
Reconcile vendor statements and resolve invoice discrepancies.
Maintain vendor files, W-9s, insurance certificates, and payment documentation.
Monitor accounts payable aging and ensure compliance with payment terms.
Assist with month-end closing activities, account reconciliations, and reporting.
Support 1099 preparation and year-end reporting.
Communicate professionally with vendors, subcontractors, and internal teams.
Assist with process improvements and maintain internal controls.