Accounts Payable Specialist
St. Mary's Food Bank•Phoenix, AZ
•Onsite
About The Position
Under the direction of the Accounting Manager, the Accounts Payable Specialist ensures that all vendor invoices are entered into Ceres accurately, all supporting documentation is provided, procurement policies are followed, and vendors are paid timely.
Requirements
- High school diploma or equivalent.
- Minimum of one year experience in accounts payable.
- Must maintain the highest standard of accuracy and confidentiality.
- Ability to take initiative and work independently to establish and manage work priorities, activities and timelines to achieve results.
- Detail oriented and able to balance multiple projects.
- Be a Team Player with a positive, approachable and friendly attitude.
- Demonstrate excellent customer service and communication skills.
- Exhibits sound judgment and swift decision-making skills.
- Exhibit strong attention to detail.
- Moderate Ability to use Microsoft Products (Outlook, Excel, Word, Teams, etc.).
- Can work independently with minimal supervision.
- Ability to think creatively and come up with solutions.
- Strong work ethic, ability to learn quickly and adapt to change.
Nice To Haves
- Working Knowledge of Microsoft Navision (Accounting Software)
- Working Knowledge of NetSuite
- Working Knowledge of Docuware
- Thorough understanding of GAAP and non-profit accounting principles and practices
- Experience with DocuWare or Document Management Software.
Responsibilities
- Obtain proper approval on invoices by routing through DocuWare.
- Responsible for generating all purchase orders including securing proper documentation, authorization, and account coding.
- Obtain proper documentation, authorization, account coding, and verify accuracy of amounts for all invoices.
- Maintain accurate and organized electronic vendor files.
- Review and reconcile vendor statements to ensure accounts are correct and current.
- Preparation of annual 1099 filings.
- Process new vendor requests including obtaining W-9 forms.
- Resolve vendor questions and inquires in a timely manner.
- Prepare the weekly payment run including printing and distributing internal paper checks, uploading payments to the bank, and communicating remittance information to vendors.
- Maintain and implement changes to A/P processes and procedures as needed.
- Process and log daily donations received via mail.
- Assists the team with external audit and single audit.
- Assist with special projects and perform other general accounting duties as assigned.
Benefits
- Competitive Pay
- 401(k) Retirement Savings Plan with a generous employer match
- Employee Referral Bonus Program
- Tuition Assistance
- Medical and Insurance Coverage
- An employee-only medical plan at no cost to you
- 4 low-cost employee-only, spouse and/or family member medical plans
- Vision and Dental coverage
- Health Savings Account generously funded by the employer
- Flexible Spending Account options
- Short- and Long-Term Disability, Life and Accidental Death & Accident Insurance at no cost to you.
- Employee Assistance and Wellness Programs
- Optional Pet Insurance and Legal Shield Identity Theft offering
- 15 PTO days, accrued bi-weekly, that increases with length of service
- 40 hours of Personal/Sick time
- 8 Company Paid Holidays
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
