Accounts Payable Specialist

American Real Estate Partners LLC•McLean, VA

45d•Onsite

About The Position

The Accounts Payable Specialist will provide basic clerical support for the accounts payable function and will interact with all company personnel and outside vendors on a daily basis. This position will be required to perform system research with accurate and concise analysis, reporting the findings to management. Flexibility and multi-tasking are key aspects of this position, along with strong time management and organizational skills. This position reports directly to the Accounts Payable Manager.

Requirements

Minimum of 2 years of Accounts Payable accounting experience.
Ability to read and interpret documents such as correspondence, reports, and procedure manuals. Ability to provide verbal and written detailed instructions to others.
Proficient in Microsoft Office (Outlook, Word, and Excel).
Demonstrate understanding of automated accounting systems.
Demonstrate understanding of automated invoice workflow processing.
Strong ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate intermediate figures such as percentages and discounts. Intermediate to advanced accounting and financial skills and knowledge.
Ability to apply common sense understanding to carry out instructions provided in written, oral, or diagram form. Strong organizational skills and attention to detail. Ability to analyze multiple data points to determine the correct course of action. Ability to compare data/documents received against company policy requirements to ensure compliance.
Strong time management skills, attention to detail, and commitment to follow through while working in a fast-paced, entrepreneurial environment as a hands-on contributor.

Nice To Haves

Candidates with experience in commercial real estate are highly encouraged to apply.
Candidates with experience in Yardi Procure to Pay are highly encouraged to apply.

Responsibilities

Provide Accounts Payable system and procedural support to all employees who are responsible for processing payables for all accounting systems utilized by the Company.
Daily mitigation of invoices in the Accounts Payable Exception Queue.
Process all New Vendor Set-up Requests, including processing of TIN Matching and OFAC searches, with a detailed knowledge of government regulations to ensure all IRS, OFAC, and internal control requirements are met.
Provide support for the generation of the Annual 1099 Vendor Statements.
Monitor and perform VOID Check Requests received within the month and prior to month-end close.
Perform research for all vendor refund checks to ensure proper and timely deposit to the correct entity by month-end.
Perform audits of all Employee Expense Reports to ensure compliance with Company reimbursement policies.
Prepare corporate invoices for bi-weekly Overtime Payroll Billings.
Provide support during the weekly check run.
Process employee expense reports.
Back-up for Check Writer and other AP staff.
Back-up Accounts Payable Batch posting.
Perform other duties and special projects as assigned.