Accounts Payable Specialist
ACE Hardware•Oak Brook, IL
•$22 - $27
About The Position
The Accounts Payable Specialist manages multiple invoice processing workflows while partnering with vendors, business partners, and internal teams to ensure accurate, timely, and compliant processing of invoices and payment requests. This role supports operational controls, issue resolution, process improvements, and team collaboration.
Requirements
- Experience in Accounts Payable or a related accounting/finance role, preferably in a high-volume environment (10k+ invoices per month).
- Strong attention to detail with the ability to maintain accuracy while managing competing priorities.
- Excellent analytical and problem-solving skills, including the ability to research and resolve discrepancies.
- Proficiency in Microsoft Office, particularly Excel.
- Strong verbal and written communication skills with the ability to work effectively with vendors and business partners.
- Ability to learn and navigate multiple systems and applications simultaneously.
- Strong organizational skills with the ability to manage workflows, queues, and inboxes effectively.
- Ability to identify root causes, recommend solutions, and drive issues to resolution.
- Demonstrated ability to work independently while collaborating effectively within a team environment.
- Commitment to accountability, continuous improvement, and delivering excellent customer service.
- Ability to adapt to changing priorities, processes, and business needs in a fast-paced environment.
- Associate degree in Accounting, Finance, Business, or equivalent combination of education and relevant work experience preferred.
Nice To Haves
- High-volume corporate Accounts Payable background.
- Proficiency with invoice automation and workflow management platforms such as Esker.
- Familiarity with SAP and Sage Intacct.
- Advanced Excel capabilities, including pivot tables, formulas, data analysis, and reporting.
- Strong track record of researching and resolving complex invoice, vendor, and payment discrepancies.
Responsibilities
- Process invoices and payment requests accurately and on time while ensuring compliance with company policies, approvals, and supporting documentation.
- Manage multiple invoice workflows and Accounts Payable queues to ensure invoices move efficiently through the process.
- Respond to vendor and internal business partner inquiries, researching and resolving invoice, payment, and account issues.
- Review and analyze data across multiple systems to identify discrepancies, determine root causes, and resolve exceptions.
- Maintain AP inboxes, ensuring requests are organized, actioned promptly, and documented appropriately.
- Partner with Vendor Compliance and other departments to support vendor maintenance, payment inquiries, and issue resolution.
- Perform daily controls and audits to maintain accuracy, compliance, and audit readiness.
- Support training and knowledge sharing by helping onboard team members and reinforcing Accounts Payable policies and procedures.
- Participate in process improvement initiatives, system enhancements, and projects that increase efficiency and reduce rework.
- Collaborate with team members and cross-functional partners to deliver excellent service and support business operations.
Benefits
- Weekly Pay
- Incentive opportunities
- Generous 401(k) retirement savings plan with a fully vested matching contribution for the first year in addition to quarterly contributions and annual discretionary contribution
- Comprehensive health coverage (medical, dental, vision and disability) & life insurance benefits for you and your dependents
- Paid Time Off Programs (incl. vacation, paid sick time, holiday pay)
- Annual Ace Cares Week
- 20 hours off work per year to volunteer at an organization of your choice
- Opportunities to help Children’s Miracle Network Hospitals and the Ace Helpful Fund through the Ace Foundation
- On-site classes
- Facilitator-led courses
- Generous tuition assistance program
- Employee discounts on Ace merchandise (including top brands like Weber, Traeger, Yeti, Craftsman, DeWalt and more), travel, fitness, computers and more
- Adoption cost reimbursement
- Employee Assistance Program (EAP) – access to free visits to therapists and lawyers, guidance on financial matters, elder and childcare, and assistance with tickets to entertainment events
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
