Accounts Payable Specialist

Mizzen+Main•Dallas, TX

About The Position

This role sits at the intersection of our two largest spend categories: inventory and marketing. On the inventory side, most of what crosses your desk connects to physical goods — purchase orders for finished garments, freight and duty invoices, customs brokers, 3PL and warehouse billing, and payments to domestic and international vendors. You'll own the three-way match and make sure what we ordered, what we received, and what we're being billed all line up before a dollar goes out the door. On the marketing side, a DTC brand at our scale runs high-volume, fast-moving spend across paid media, agencies, creative production, influencers, and brand partnerships. It arrives in every format imaginable — platform invoices, agency statements, talent agreements, one-off production bills — and it has to be coded to the right channel and campaign and accrued correctly, because Marketing is making budget decisions off those numbers in near real time. You'll work across several systems in a single day. Invoice processing and payments run through Bill.com and Rho; NetSuite is our system of record; and a rotating set of vendor portals rounds it out. You'll be comfortable moving between all of them without losing your place. Volume is high and month-end is real. We're looking for someone who finds satisfaction in a clean, closed AP subledger. You'll report to our Corporate Controller and partner closely with our Supply Chain, Merchandising, Marketing, and Operations teams.

Requirements

5+ years of accounts payable experience , including full-cycle AP ownership in a high-volume environment
Hands-on experience with AP automation and spend platforms — Bill.com and Rho specifically, or close equivalents you can transfer quickly
Working NetSuite knowledge — you can navigate saved searches, item receipts, vendor bills, and PO matching, and you understand how an AP platform syncs into an ERP and what breaks when it doesn't
Comfort working in vendor portals and adapting quickly to unfamiliar systems
Strong Excel skills — pivot tables, VLOOKUP/XLOOKUP, SUMIFS, and the ability to reconcile large data sets pulled from multiple sources
Inventory or product-based accounting background — you understand what a PO, item receipt, and landed cost mean in practice
Proven ability to multi-task and prioritize across competing deadlines without letting details slip
Accuracy under volume — a genuine attention to detail and a habit of tying things out
Clear, professional communication with vendors and cross-functional partners

Nice To Haves

No degree required. We care what you can do, not where you learned to do it. Five years of hands-on AP work in a high-volume environment tells us more than a transcript does. If you've built your expertise on the job, you're exactly who we want to hear from.

Responsibilities

Own high-volume invoice processing end to end in Bill.com and Rho — intake, coding, approval routing, and payment execution — and ensure it flows cleanly into NetSuite across multiple entities and departments
Own the AP side of the NetSuite close — verify that Bill.com and Rho activity is synced and posted correctly, and investigate anything that doesn't tie
Perform three-way matching between purchase orders, item receipts, and vendor invoices; investigate and resolve quantity, pricing, and receipt discrepancies with Supply Chain and the warehouse
Process inventory-related costs including freight, duty, tariffs, and brokerage, and support accurate landed cost allocation
Reconcile inventory-in-transit and accrued liability accounts , and prepare AP accruals and supporting schedules for month-end close
Manage vendor payments through Bill.com and Rho, including check runs, ACH, and international wires, with an eye on payment terms and cash timing
Own the vendor master in Bill.com — onboarding new vendors, collecting and verifying W-9s and banking details, setting terms, keeping records clean and duplicate-free, and maintaining 1099 readiness
Work vendor portals to submit documentation, retrieve invoices and statements, and track payment status
Own the vendor relationship on the AP side — respond to inquiries, reconcile statements, and clear aged items before they become escalations
Reconcile corporate card and expense activity , ensuring proper coding and documentation
Process high-volume marketing spend — paid media platform invoices, agency statements, creative and photo/video production, influencer and brand partnership payments, events, and print — coded accurately by channel, campaign, and department
Prepare marketing accruals and prepaid schedules , and partner with Marketing to tie AP activity back to budget so spend-to-date is reliable mid-month, not just at close
Process ecommerce and operations vendor invoices , including fulfillment and parcel carrier billing and recurring software subscriptions
Build and maintain Excel-based reconciliations and reporting for AP aging, accrual support, and vendor spend
Improve the process as you go — flag bottlenecks, tighten controls, and help document AP procedures as we scale